Department Office Administrator

Location: Life and Mind Building, South Parks Road, Oxford, OX1 3EL

About the role

The Biology Department seeks a Department Office Administrator to join the busy Department Office team. The Department of Biology is structured into research sections that bring together staff with shared scientific interests. These sections are designed to strengthen research excellence, foster collaboration, and support a vibrant, interdisciplinary research community. The Department Office Administrators assist the Head of Department, the senior academic management team and the Head of Administration and Finance as well as providing general administrative support for the Department Office and the research sections.

About you

We are looking for a highly organised individual with excellent attention to detail, strong administrative and numeracy skills, and confidence working to deadlines. The ideal candidate will be proficient in Word, Excel, PowerPoint, and SharePoint, with experience in workflow automation (e.g., Power Automate) and routine financial administration. You should be comfortable working within established processes while identifying opportunities for improvement, and demonstrate a strong commitment to equality, diversity, inclusion, and wellbeing.

How to apply 

The University of Oxford is committed to equal opportunity, and to being a place where everyone belongs and is supported to succeed. We recognise how the diversity of our community enriches our ability to deliver on our academic mission.

We welcome applications from individuals from all backgrounds, including those under-represented within higher education. No applicant or members of staff shall be unlawfully discriminated against on the basis of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

This post is full time (part time will be considered up to 80% FTE) and available immediately.

The closing date for applications is 12.00 noon on Monday 20th April 2026; interviews are likely to be scheduled for late April. Applications for this vacancy are to be made online via our e-recruitment system, and you will be required to upload a supporting statement and CV as part of your online application.

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