Research Support Officer

Location: South Kensington Campus / Hybrid

About the Role

This position provides research support for grant management and audits for Academic and research staff in the department. The job will entails providing comprehensive administrative support for one of our large research groups including their conference, workshops, and travel requirements. The post-holder will work closely with the Department’s senior academic and administrative staff including the Head of Department and Director of Operations.

This is a busy and varied post which requires a person who can multi-task and work to deadlines. The post involves a high level of interaction with staff of all levels, and the post-holder must combine a professional approach with a friendly and welcoming manner.

This is a full-time permanent position. An agreed schedule will be set as the standard working pattern; however, flexibility regarding onsite days and working hours may be required on occasion by prior arrangement.

What You Will Be Doing

• Preparation of audit reports and account reconciliations ensuring compliance in research grant awards and with sponsors’ terms and conditions.
• Monitoring of grant claims to ensure compliance with regulations and dealing with queries on expenditure on claims with corroborating evidence.
• Responding to queries from grant and contract holders, including responding to re-budgeting requests, responsibility for expenditure and budget limits, and dealing with budget reallocation.
• To coordinate and distribute financial reports of the Group’s research portfolio, budgets and accounts, and take action where necessary.
• To assist with timesheet completion for research projects, using research tools, as necessary, for reconciliations to hours worked and work packages.
• Seminar workshop and conference organisation including registration of attendees, arranging accommodation and travel reimbursement for invited speakers, booking rooms and organising catering.

Strong working relationships are essential to this role. You will:

• Build effective relationships across the Department and Faculty/College.
• Work flexibly with other professional services colleagues to ensure continuity and resilience during busy periods.

What We Are Looking For

A professional outlook, showing resilience, with the ability to multi-task and handle several conflicting deadlines at once.

Strong experience of office administration, managing budgetary information, forecasting and coordinating events.

Excellent interpersonal and written communication skills, with confidence in engaging senior stakeholders.

A proactive, and innovative approach, with the ability to work both independently and as part of a team.

Attention to detail and a commitment to high‑quality output.

What We Can Offer You

A key role at one of the world’s leading universities, contributing to the success of a top‑ranked computing department.

A supportive, collaborative and diverse working environment aligned with Imperial’s values of Respect, Collaboration, Excellence, Integrity and Innovation.

Opportunities for professional learning and development.

Access to a wide range of staff benefits and wellbeing resources.

Further Information

Visit https://www.imperial.ac.uk/jobs/ and search vacancy reference ENG03851

Informal enquiries related to the position should be directed to Joanne Day jo.day@imperial.ac.uk

For queries regarding the application process contact Marina Hall marina.hall@imperial.ac.uk

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