Academic Support Administrator

About The Role

This part-time (0.5 FTE) post is available immediately until April 2027. Applications for secondments will be considered subject to agreement from your current line manager.

Salary will be £30,628 per annum pro rata on Grade D subject to knowledge, skills and experience.

This role offers the opportunity for hybrid working - some time on campus and some from home. 

We welcome applications from candidates interested in working part-time hours or job-sharing arrangements.

About the Role

We're looking for a organised, personable administrator to join the Academic Support Administration (ASA) Team. You'll be the first point of contact for academics with day-to-day queries and provide operational support to Heads of Department. This is a varied role and we're a small, friendly team - so flexibility and a collaborative approach are essential.

Key Responsibilities

• Diary management, meeting coordination, and travel arrangements for Heads of Department
• Expense claims, purchase orders, in compliance with university financial and HR policies
• Onboarding new starters and managing office operations including room bookings, IT equipment, and parking permits
• Coordinating Vivas, Programme Boards, internal events, and guest speaker series
• Temporary staffing and Postgraduate Teaching Assistant (PTA) administration
• Producing the fortnightly UEBS newsletter and scanning/distributing MCQ results

What We're Looking For

• Proven administrative experience in a busy, people-facing environment
• Strong organisational and communication skills
• Confident handling financial processes and purchasing procedures
• Able to manage a varied workload and shift priorities when needed
• A team player who is approachable, reliable, and happy to help wherever needed

Please ensure you read the Job Description and Person Specification for full details of this role.

Further Information

Please contact L.A.Witkin@exeter.ac.uk

About Us

Transform Your Career and Help Shape a Greener, Healthier, and Fairer Future

We are committed to understanding different cultures and perspectives, supporting diverse leadership, and striving for social justice. We encourage applications from all groups underrepresented in our community, including racially minoritised individuals and those with disabilities. Our inclusive, merit-based recruitment processes seek to embrace a diverse set of experiences to ensure colleagues feel supported equitably. With over 30,000 students and 7,000 staff from 150 countries, we foster a culture where everyone can thrive. 

You can read more about our current accreditations and commitment to Equality, Diversity and Inclusion here, including our commitment to the Armed Forces Covenant. 

Why our colleagues love working here

• Flexible working opportunities and leading parental leave initiatives
• Generous annual leave (39-41 days including bank holidays)
• Competitive pension contributions
• A genuine dedication to supporting the health and wellbeing of all colleagues - see initiatives here
• Sustainability and the environment being at the heart of what we do

How we can help

If you're considering applying and need support to do so, please get in touch with us at hrhelpdesk@exeter.ac.uk. You can request reasonable adjustments within your application or by contacting us. You can also choose to be considered under our Disability Confident Scheme and find out here how this is managed during our recruitment and onboarding process.

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