Collections Management System Manager

THIS IS A RE-ADVERTISEMENT OF RECENT VACANCY 184872, PREVIOUS APPLICANTS NEED NOT APPLY

About the role

Working across the Museum of Natural History and the History of Science Museum as part of the Museum Digital Collections function within the GLAM division, this role combines system administration, maintenance of collections information standards and user support for two instances of the EMu Collections Management System.

The postholder will work closely and collaboratively with a range of colleagues, translating collections practice and operational requirements into data workflows and system enhancements. The role also involves communicating on technical matters on behalf of the museums with the system vendor and other technical teams within and outside the University, and representing institutional requirements in relevant divisional and project meetings as part of the ongoing development and improvement of the digital collections systems and service.

The role involves the development, maintenance and implementation of data standards to improve the quality and availability of collections information for collections care, research and public engagement. It also entails the associated system configuration, formulation of customisation requests and the development of policies and processes supporting consistent and effective collections information management.

Other duties include user administration, user training, troubleshooting, bulk data updates and imports, maintaining and developing documentation, quality assurance of collections information and system configuration, reporting and monitoring of system performance and usage, and contributing to roadmap and institutional policy development.

This is an opportunity to work in a varied environment, make an impact on systems and processes, and contribute to the realisation of our strategic aims.

This is a full-time post, working 37.5 hours per week.

Remote working is possible for up to 2 days per week by agreement with the line managers.

Due to the nature of this post, the successful candidate will be required to undertake a satisfactory Basic Disclosure and Barring Service (DBS) check due to access to museum collections.

About You

We are looking for a versatile and proactive individual with proven experience of collections systems management within a museum or heritage environment. You will have knowledge and understanding of policy and processes as well as associated information standards for collections management of both cultural and natural history collections. You will be comfortable working collaboratively with a range of stakeholders to support evolving operational and institutional requirements.

You will be analytical and able to assimilate complex information quickly and to carry out detailed work with precision and accuracy. You will be competent in bulk data analysis, updates and imports and have a practical understanding of data schemas, integrations and APIs.

Excellent general IT skills are required, including confidence with Office and collaboration tools. Experience of EMu and scripting or database skills would be advantageous, as would prior line management or project management experience.

How to apply

You will be required to upload your CV and a Supporting statement as part of your online application. Your Supporting statement should list each of the essential and desirable selection criteria and explain how you meet each one.

Only applications received online by 12.00 midday (GMT) on Wednesday 24 June 2026 can be considered.

Interviews are expected to take place in-person in early July 2026.

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