Senior Administrator and PA

Location: University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £30,062 to £31,900. potential progression once in post to £35,883 pa.

Part Time 25 hours a week, preferably working over 5 days

Job Summary

As a senior administrator and personal assistant within a team/department you will provide support for a broad range of administrative duties, some of which may be complex. You may be responsible for managing other staff or supporting colleagues and sharing knowledge. You will use your excellent organisational skills and attention to detail to ensure the people you support are well prepared, and that the tasks you carry out are completed to a high quality in a timely manner.

This part time role will provide executive support the Dean and two directors at the Birmingham International Academy. The role is part of the BIA Operations and Administrative Team and reports to the Head of Operations.

Main Responsibilities

• Undertake complex diary management and meeting planning, usually 6-12 months ahead, making decisions on the best use of time.
• Understand the priorities and deadlines you and your manager(s) are working to and will involve developing relationships across the University and beyond.
• Proactive inbox management, with confidence to make decisions on behalf of others.
• Dealing with a wide range of complex enquiries and correspondence independently, exercising judgement, redirecting to senior colleagues or other departments within the University.
• Maintain high profile working relationships with key stakeholders.
• Meeting preparation and minute taking.
• Arranging complex UK and overseas travel and itineraries, ensuring best use of time and taking into account budgetary constraints.

Person Specification

• Educated to A Level standard, or equivalent level 3 qualification such as a Level 3 NVQ, or level 3 national diploma or relevant experience evidencing the skills and ability to undertake the role.
• Minimum of grade C/4 in Mathematics and English at GCSE or equivalent level 2 qualification.
• Highly proficient IT skills, able to handle complex electronic diaries and emails, the wider MS Office suite of programmes including excel and PowerPoint, and some experience of using an enterprise resource planning package
• Ability to plan ahead, manage tasks and work to deadlines.
• Excellent communication and interpersonal skills.
• A high degree of initiative, personal judgement, resourcefulness, flexibility, and a self-motivating approach.

Informal enquiries can be made to Yvonne Burquest Name y.m.burquest@bham.ac.uk

To download the full job description and details of this position and submit an electronic application online please click on the 'Apply' button above. 

Valuing excellence, sustaining investment 

We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working.

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