Programme Administrator (Partnership Programmes)

REPORTS TO: Head of Academic and Quality Administration

SUMMARY

The Programme Administrator (Partnership Programmes) provides specialised administrative management for the College’s collaborative programmes provision. This role ensures that all academic cycles, student records, and assessment processes for partner-led programmes are executed in strict accordance with the specific regulations of the awarding bodies. The post holder acts as the operational lead for these programmes, ensuring a seamless student experience from registration to graduation.

CORE RESPONSIBILITIES

Partnership Coordination & Compliance

• Ensure all administrative activities for partnership programmes comply with the specific academic regulations and quality standards.
• Act as the primary administrative point of contact for partner institutions, facilitating the exchange of data, student records, and moderation documentation.
• Assist the Programme Managers and Head of Academic and Quality Administration in preparing for external partnership reviews to meet audit standards.
• Provide comprehensive administrative oversight for Partner programmes, including managing student enquiries, induction materials, and course-specific documentation.
• Manage the end-to-end administrative journey for students on these programmes, ensuring accurate registration and timely progression tracking.
• Assist Programme Managers with preparations for Student inductions.

Assessment & Results Management

• Maintain and update student academic profiles accurately on Quercus and partner-specific portals.
• Coordinate the preparation for Assessment and Award Boards for partnership programmes, ensuring all internal verification and results are logged in time for ratification.
• Manage the process of making claims with awarding bodies once results are confirmed.

Data & Systems Management

• Complete the Course Date Schedules (CDS) and ensure that assessments comply with these records.
• Ensure that enrolment records and assessment data are updated and distributed appropriately to relevant stakeholders.
• Manage the VLE sections for partnership courses, ensuring that module setup, submission links and assessment briefs are published when required.
• To actively comply with the policies and practices as they relate to the online learning environment.
• Assist the Head of Academic and Quality Administration in generating student performance reports and Senior Management reports.

GENERAL:

This is a hybrid position and the post holder will be expected to work at least 3 days in office and occasional Saturdays during the start of each Semester.  The above duties are subject to change at the discretion of the College and shall include other reasonable responsibilities within the scope of the role, as the College may from time-to-time assign. 

PERSON SPECIFICATION

Essential:

To succeed in this role, the post holder must be able to apply a methodical approach to deliver high quality work, paying high attention to detail and accuracy, and is patient in completing repetitive data-handling tasks.

Qualifications & Experience

• Bachelor’s degree or equivalent qualification.
• Proven experience in an education/training environment, ideally within partnership or degree-level administration.

Knowledge and Skills

• Partnership Literacy: Familiarity with the specific assessment and registration requirements of UK University partners.
• Technical Proficiency: Proficient user of MS Office applications and familiar with Moodle, Quercus, and other job-specific software.
• Communication: Exceptional written and verbal communication skills, with the ability to build successful relationships across different institutional cultures.

Apply

To apply, please send a covering letter and CV via the ‘Apply’ button above (e: jobs@dghe.ac.uk)

Job description and person specification available via this link.

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