Events Officer

(FTC until 30/7/27)

About the Post

The University of Suffolk is looking for an experienced events organiser to support our small team in delivering our enhanced 10th anniversary events programme. The post will also partly cover a period of maternity leave, assisting with the planning, management and delivery of high-profile student recruitment, community and corporate events.

The post holder will help us enhance the profile and reputation of the University through successful events, including open days, graduation, higher education fairs, public open lectures and academic conferences.

Our 10th anniversary programme also includes the University’s first TEDx event, public engagement events around Suffolk and an alumni and supporters’ event in London.

You will be evidence-based in your approach, using feedback to implement improvements, and you will work flexibly to support events outside of normal office hours. In your role, you will:

- Lead on a portfolio of events, taking responsibility for core project areas within larger events to ensure delivery of a high-quality events programme.
- Provide events advice and services to colleagues across the University, delivering guidelines and training as required. 
- Maintain budgets for certain events, reporting to the Events Manager throughout.
 - Ensure processes are in place to manage guest lists and RSVPs and liaise with relevant external and internal teams regarding event set up and logistics, including catering, audio visual, risk assessment, security and technology.
- Work closely with colleagues in Estates and Facilities to manage the conferencing and commercial bookings function at the University.

About the Team

- The Events Officer will be part of the wider communications team, which sits within the Directorate of Marketing, Communications and International.
- The Directorate is responsible for student recruitment, admissions, marketing, events, website, social media, and external and internal communications.
- The team has a proactive social group which coordinates various activities throughout the year.
- The team benefits from agile working, with on-campus time of at least 60%.

About You

You will be a creative and highly organised person with excellent planning and interpersonal skills who is able to juggle multiple events and deadlines in a busy environment. You will have a solution-oriented approach to problem-solving and have good attention to detail. In addition, you will have:

- Significant experience of planning, organising and evaluating events.
- The ability to develop strong relationships with stakeholders.
- The ability to think quickly and react calmly in high-pressure, public situations.
- Excellent customer service.
- Competence in the use of digital systems, including Microsoft Office applications and SharePoint.

Benefits

- Generous annual leave entitlement of 25 days, plus 8 bank holidays and university closure days.
- Agile and flexible working.
- Competitive pension scheme.
- Staff discounts at a number of local amenities.
- Discounted membership at various Ipswich Fit sites.
- A 100% fee waiver for staff approved to study a Suffolk undergraduate or postgraduate course.
- Cycle to Work scheme.
- Electric vehicle salary sacrifice.
- Wellbeing programmes.
- Staff recognition annual awards.

Closing Date: Monday 6 July

Interview Date: Tuesday 21 July

For an informal discussion about the role, please contact: Jason Eghan at j.eghan@uos.ac.uk

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