Alumni Relations and Programmes Officer

Rhodes House in central Oxford, Hybrid Working (minimum of 2 days per week in Rhodes House) 

18-month contract, full-time 

Role responsibilities  

• Support the planning, design and delivery of the Global Programming portfolio, supporting to deliver keystone initiatives such as reunions, convenings, UK and global Alumni events, and supporting constituencies with less activity, ensuring a proactive calendar of Alumni and public activities
• Support on the Rhodes Global Forums, suggesting speaker and programme ideas as well as preparing and sending invitations, marketing the event and running briefing calls
• Support with general administration as requested, particularly regarding the Global Alumni Advisory Board (GAAB) and Lifelong Fellowship and Impact Committee (LFIC) including coordinating meetings, drafting meeting agendas and minutes, printing or sending of presentations, collating of information for reporting, following up on action items and other communication materials as appropriate
• Support the delivery of the Global Welcome Home Weekend, a residential retreat, across 3-4 different countries in order to integrate recently graduated scholars with the alumni community, and travel as required. Lead on at least one of these programmes each year
• Monitor the Alumni and conferences mailboxes and ensure a timely reply to all queries and requests directed to them. Provide appropriate responses to a varied range of enquiries from community, and non-community, members by email, phone, post and in person. Tactfully and diplomatically recognise and quickly resolve any potential issues raised
• Under the guidance of the Global Programmes and Alumni Engagement Lead, lead on key Alumni engagement initiatives as required, for example the annual Meeting Minds Alumni Dinner or the Scholars’ Library series
• Role modelling the Trust’s organisational values of commitment, inclusion, belonging, growth and innovation
• Carrying out any other duties relevant to the role, as requested
• A deep commitment to the values, ethos and mission of the Rhodes Trust

Please see job description for more responsibilities  

Essential skills, experience and qualifications 

• Experience in event planning and delivery, both in-person and online and/or hybrid 
• Tech-savvy with proven experience with Microsoft packages (Word, Excel, PowerPoint and Outlook) and online event platforms (Zoom, Eventbrite) as well as being willing to learn new platforms. Experience with customer relationship management platforms (such as Salesforce) is desirable, but the ability to manage data and reports is essential. 
• Excellent administrative skills with an ability to prioritise work and meet tight deadlines 
• Ability to build strong working relationship with immediate colleagues, as well as with external stakeholders 

Please see job description for more essential criteria    

Desirable skills and experience:  

• Previous Alumni Relations experience, or experience working with communities
• Previous programming experience
• Experience with Salesforce
• Use of email marketing systems (e.g. Mailchimp, Campaign Monitor) 

If you would like to find out more, please click ‘Apply’ to view the full job description and to find the link to apply. Please send us your CV and a covering letter. Please note, this advert will close on 13 July 2026. Interviews are expected to be the week commencing 20 July 2026. 

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