BUCNI Administrator

Birkbeck, University of London, is seeking an Administrator to support the activities of the Birkbeck-UCL Centre for Neuroimaging, a cross-institutional MRI centre established in 2006, located in the heart of Bloomsbury, London.

Working across Birkbeck, UCL, and a wider partner community, you will take lead responsibility for centre organisation and administration, including finances and billing, projects setup and administration, training organisation, facilities oversight, and essential documentation.

A major part of the role is managing income from scanner hire and processing charges for all projects delivered through the Centre. This includes calculating charges and invoicing within Birkbeck and UCL, billing external customers, processing staff expense claims, and liaising with Finance to resolve queries.

As Administrator, you will:

• Monitor centre accounts at Birkbeck and UCL and provide financial reporting to the Director and the Steering Committee as required.
• Maintain and update the BUCNI website regularly - making sure the BUCNI research community is informed of developments.
• Manage scheduling, invoicing, and organisation of MRI operator training/user training safety software.
• Oversee the online safety training system, including registration of new safety-trained users, arranging refresher sessions (online and in person), and maintaining up-to-date records.
• Coordinate BUCNI weekly meetings, steering groups, and monthly project presentations, while maintaining comprehensive records for ongoing and past projects, including ethics, project approval, hours, agreements, and revisions.
• Assure scanner suite readiness, manage supplies, maintain console rooms and reception areas, and lead contractual obligations and entitlements relating to Siemens Healthcare.
• Coordinate service contract payments, maintenance visits, and support tender and procurement activity for scanner replacement, upgrades, and additional services/equipment.

The role requires flexibility, a proactive approach, and the ability to work closely with the core BUCNI team, Director, Finance colleagues, suppliers, and researchers - underpinning high-quality centre operations and safety.

Salary and benefits: Actual £17,414 rising to £19,491 (0.5) per annum, (pro rated £34,827 rising to £38,981 per annum, FTE) which is Grade 5 of the College's London Pay Scale which includes a consolidated London Weighting Allowance.

Benefits of working at Birkbeck: a competitive salary and pension scheme, 31 days paid leave, flexible working arrangements, generous benefits in the HE sector, and being located in the heart of Bloomsbury, Euston, London.

Contract: A permanent contract, part-time (17.5 hours a week, (0.5), working pattern to be agreed with BUCNI Director. Please submit a CV and statement for consideration. Closing date: Sunday, 5 July, interview date: Monday, 13 July 2026. An enhanced DBS check required.

Enquiries:
If you would like to know more about the role, please contact Berta Hortigüela-Fernández, CBCD Finance & research manager, at b.hortiguela@bbk.ac.uk.

If you have difficulty using the recruitment portal, please contact jobs@bbk.ac.uk providing your name and the job reference number of the position. While we are happy to respond to all informal enquiries, only formal applications through the online system will be considered.

We welcome applicants from all backgrounds and particularly encourage those from Black, Asian and Minority Ethnic communities to apply. The College is committed to improving the gender and ethnic diversity of its workforce, holding a bronze Athena SWAN award and operating Disability Confident & Mindful Employer schemes.

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