Central Office Administrator

About the role

The Central Office Administrator maintains administrative systems in the Mathematics Department and provides administrative and operational support to students, staff, and visitors of the department, particularly those in the Applied Mathematics & Mathematical Physics (AMMP) Section. The key areas of responsibility are in administration, finance, space and facilities, recruitment and selection, health and safety, along with some general responsibilities.

The key areas of responsibility are in Administration, Finance, Space & Facilities, Recruitment and Selection, Health & Safety, along with some general responsibilities.

What you would be doing

In this role, you will play an important part in creating a smooth, welcoming and well-organised experience for everyone who interacts with the Mathematics Department, from students and staff to visitors and external contacts. Your work will be varied and rewarding, and you will provide essential support across a wide range of areas including day-to-day administration, finance processes, space and facilities, recruitment activity, and health and safety. With a particular focus on supporting the Applied Mathematics and Mathematical Physics section, you will work closely with colleagues across the department and wider university, building positive relationships and helping things run efficiently behind the scenes. This is a great opportunity for someone who enjoys working with people, takes pride in delivering a high-quality service, and wants to make a real difference in a busy and collaborative academic environment.

What we are looking for

We are looking for someone who is organised, approachable and genuinely enjoys helping others. You will be someone who takes pride in keeping things running smoothly, brings a positive and flexible attitude to your work, and is comfortable managing a varied workload in a busy environment. To give you a sense of whether this role could be the right fit for you, we’re particularly interested in candidates with:

• Experience in an administrative or office support role, ideally in higher education or a similarly fast-paced organisation
• Confidence working across a range of activities, such as administration, finance support, recruitment coordination and meeting support
• Good working knowledge of Microsoft Office, including Outlook, Word, Excel and SharePoint
• Strong communication and interpersonal skills, with the ability to work effectively with colleagues, students & visitors
• Excellent organisational skills, with the ability to prioritise tasks, stay on top of deadlines and manage competing demands
• A proactive and adaptable approach, with the confidence to work independently while also being a supportive team member
• The ability to stay calm and helpful in a busy environment, even when there are frequent interruptions
• A high level of accuracy, attention to detail and discretion, especially when handling confidential or sensitive information
• Candidates will be able to find the full essential and desirable criteria in the job description.

What we can offer you

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity. 
• Benefit from a sector-leading salary and remuneration package (including 41 days’ annual leave and generous pension schemes). 
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities & cycle-to-work scheme. 
• Interest-free season ticket loan schemes for travel.

Further information

This is a full-time post (35 hours per week).

This role is for a fixed-term contract for 12 months.

If you require any further details about the role, please contact: Arvind Mangat – a.mangat@imperial.ac.uk

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