Office Manager and EA to Director of Business Development

About the Role
This is a key role to support the Business Development team providing office management and executive support to the work of Business Development at QMUL.

The role involves providing executive support to:

• Work with external partners and internal stakeholders: diary management, meeting organisation and hosting, coordinate attendance to external events, communication coordination, assist in compiling reports for university leadership.
• Leadership work and team communication: organise senior leadership, team and one-to-one meetings, coordinate agenda planning; manage team communication and work channels.
• Recruitment, local HR management, and team connectedness: assist with recruitment, onboarding, training coordination, leave management and HR processes, and fostering team connections.
• Operational support to team activity: manage the team’s SharePoint site, internal webpages and source content for external communications, monitor team spend for travel, expenses, equipment, events, manage supplier setup and invoicing.

This role requires the job holder to be on campus three days per week.

About You
The successful candidate will be proactive, well-organised and committed with strong administrative and coordination skills to support a busy, dynamic team and manage a varied workload.

You will have strong verbal and written communication skills to communicate effectively and professionally with a range of stakeholders with the team, senior leadership, and external clients and stakeholders.

You will need to be able to work independently, be proactive and flexible to seek ways to resolve issues and navigate systems and processes to progress work.

About the Business Development team
The role is based in the Business Development team and is part of QMUL’s Research & Innovation Services Directorate. The Business Development team comprises around 17 staff supporting research and knowledge partnerships with business and industry, business-led collaborations, consultancy and contracts with public sector organisations.

About Queen Mary
At Queen Mary University of London, we believe that a diversity of ideas helps us achieve the previously unthinkable.

Throughout our history, we’ve fostered social justice and improved lives through academic excellence. And we continue to live and breathe this spirit today, not because it’s simply ‘the right thing to do’ but for what it helps us achieve and the intellectual brilliance it delivers.

We continue to embrace diversity of thought and opinion in everything we do, in the belief that when views collide, disciplines interact, and perspectives intersect, truly original thought takes form.

Benefits
We offer competitive salaries, access to a generous pension scheme, 30 days’ leave per annum (pro-rata for part-time/fixed-term), a season ticket loan scheme and access to a comprehensive range of personal and professional development opportunities. In addition, we offer a range of work life balance and family friendly, inclusive employment policies, campus facilities and flexible working arrangements.

Queen Mary’s commitment to our diverse and inclusive community is embedded in our appointments processes. Reasonable adjustments will be made at each stage of the recruitment process for any candidate with a disability. We are open to considering applications from candidates wishing to work flexibly.

Valuing Diversity & Committed to Equality

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