Estates Data and Information Officer

FTE: 1.0fte (working 37 hours per week) Part time hours would be considered.

Duration of Contract: Fixed term

Salary: UH5 £28,778 (pro rata) to £32,080 pa (pro rata) by annual increments on achieving designated skills and experience

Annual Leave: 25 days plus standard public holidays and an additional 4 days including the closure of our office between Christmas and New Year

Location: College Lane

The Department of Estates is responsible for the maintenance and development of all University buildings, grounds and facilities on three campuses. We are looking for someone who can maintain our space database and be the point of contact for all information relating to our sites and buildings.

Main duties and responsibilities

The Estates Data and Information Officer will maintain and assure the accuracy of the University’s property and space database, including CAD-linked room and area data, ensuring consistency between drawings and database records.

They will undertake space data analysis, such as room areas, utilisation, occupancy and trend reporting, to support estates planning, TRAC, EMR and wider management reporting, while proactively identifying gaps, inconsistencies and risks in estate and space data and recommending improvements.

Using judgement and initiative, they will provide data, plans and other material from the estate management information resources to University staff as required, assist with measured site surveys and room occupation audits to support database updates, and make amendments to CAD drawings where needed.

The role also involves administering information management systems to ensure records are kept up to date and compliant with local, University and legal requirements, alongside maintaining effective filing, storage and archiving systems in line with quality audit requirements.

They will be responsible for producing, preparing and presenting relevant management information for departmental and external meetings.

Skills and experience required

The postholder will have experience of managing a large database of information including experience of analysing large data and providing concise meaningful reports.

You will be fully conversant with the Microsoft office suite of software with advanced skills in using Excel. You will also have the ability to use data tools such as Power BI or equivalent. 

We would like the successful candidate to have an openness and interest to learn to use CAD software if you cannot already do so.

You will have the ability to assimilate reports, drawings and information both technical and non-technical using good written and verbal communication skills.

It is essential that you can demonstrate a methodical approach with attention to detail

Qualifications required

Educated to a minimum of A-Level or to an equivalent standard.

Please view the job description and person specification for a full list of the duties and essential criteria. Please attach a personal statement showing clearly how your skills and experience match the Person Specification.

Internal applicants – please ensure you apply via your employee self service portal.

We regret that we are unable to offer UKVI sponsorship for this post; applicants will either hold UK Right to Work or demonstrate access to UK Right to Work before an offer is made.

Contact Details/Informal Enquiries: Rachel Laanest/Head of Business Support/07736660511

Closing Date: 20 July 2026

Interview Date: To be confirmed

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