Administrator

Oxford Brookes University is distinctive in nature. We are a modern and forward thinking institution rooted in, and connected to a city with a rich history of culture and learning. We are a globally recognised University focused on providing high-quality teaching, delivering impactful research and an excellent student experience. Our vision is simple: “shape tomorrow through our unique blend of the modern and the traditional, by embracing diversity, seeking out the new and excelling in education and research.”

Our people are at the heart of the University - our excellence in teaching, research and knowledge exchange depends on the engagement, capability and wellbeing of our people. We strive to create and encourage an environment where people have the opportunity to develop, progress and thrive.

The role:

Full time, fixed term (12 months).

This isn’t your average admin job. As our Administrator, you will sit at the crucial intersection of two of our most vital directorates: Information Technology Services (ITS) and Academic and Student Administration (ASA). Reporting directly to the Head of Operations, you will be the go-to person helping these professional services thrive. You’ll be the bridge between budget holders, internal departments, and external partners, ensuring our systems run like clockwork.

What you'll be doing:

• Delivering high-standard, proactive administrative support to ensure stakeholders and team members have exactly what they need.
• Assisting teams across both directorates in securing specialised, non-standard IT and admin equipment and maintaining regular contact with university budget holders.
• Lending your organizational magic to coordinate and deliver exciting events, trips, and ad-hoc operational projects.
• Administering key meetings, drafting concise minutes from complex discussions, and ensuring compliance with university procedures.

Who we are looking for:

You are an organised, detail-oriented professional who loves solving problems and working with people. You don't just complete tasks; you look for ways to make processes smoother and more efficient.

What you bring to the table:

• Strong experience working in an office environment, ideally with experience using databases and office software. (HE experience is a bonus, but not essential!).
• Exceptional written and verbal communication skills, with the ability to build rapport with a wide range of stakeholders and draft clear, concise meeting minutes.
• A meticulous approach to your work - you spot the things others miss and take pride in precise documentation.
• You collaborate effortlessly to achieve team goals, but you’re equally comfortable taking the initiative and working independently.

Benefits

As one of the largest employers in Oxford, we pride ourselves on the great experience we offer our staff. You’ll join a friendly, professional environment where every member of staff is recognised as important to the success of Oxford Brookes University. To find out more about the benefits of working for Oxford Brookes, please visit www.brookes.ac.uk/job-vacancies/working-at-brookes.

Equality, diversity and inclusion

At Oxford Brookes, inclusivity is one of our five guiding principles: we take positive steps to create an environment in which we celebrate, value and provide equal opportunity to all. We are committed to recruiting from the widest possible pool and welcome applications from all suitably qualified candidates who embrace our values, regardless of their background.

As a Disability Confident Employer we guarantee to interview any disabled applicant who meets the essential selection criteria.

For an informal discussion with a recruiting manager please contact ITS-ASA operations team, its-asaoperations@brookes.ac.uk.

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