Regulatory and Legal Officer

There is one post available and this is offered as a permanent opportunity - either full-time or at least 0.8 fte part-time.

Reporting to the Deputy Director (Governance) of Legal Services, the Regulatory and Legal Officer will provide vital para-legal, technically qualified support to the University’s Legal Services function. You will play a key role in supporting regulatory and governance compliance, safeguarding the University’s legal position, and collaborating closely with central teams such as the Vice-Chancellor’s Office, Procurement, and Finance.

About the team

Sitting within the Finance and Legal Services directorate, our small but impactful Legal Services team provides professional standards of legal work and supports robust governance, risk management, and regulatory compliance across the University. The team acts as a trusted internal advisor, handling everything from corporate filings to commercial contracts, while managing relationships with external legal counsel to further the University’s strategic ambitions.

What will I be doing?

• As part of the Legal Services team, you will support the legal function of the University in control, maintenance and management of technical processes, business continuity, and assisting with regulatory and compliance issues.
• You will be responsible for accurate and thorough checking, tracking, executing, and documenting of legal processes for a wide range of University activities (including use of the official University seal).
• You’ll help our lawyers with their caseloads by handling technical material, keeping track of deadlines and ongoing legal work, maintaining databases, updating templates, and assisting with the instruction of external legal support.
• You’ll work with colleagues in other areas of the University, like Procurement and Finance, advising them on legal formalities and helping them understand how to record or use technical legal materials correctly (including Companies House materials).
• You’ll help put together reports and data tables for audits and key meetings.

What skills do I need?

Essential

• You hold at least one professionally recognised UK qualification relevant to the role, such as CILEX or NALP.
• You have a demonstrable record of successful, sustained, and proactive management of or responsibility for legally significant workloads in a regulated environment.
• You can read formal legal documents accurately, judge their status (e.g., whether they need the official seal, whether they are completed), and clearly summarise complex information.
• You are confident with digital records, controls, and document protection, with a sharp eye for detail even under pressure.
• You have a logical and enquiring mind, capable of objective analysis.
• You are self-motivated, thorough, and persistent in tracking tasks from start to finish; using a forward diary is second nature to you.
• You are comfortable explaining legal processes and formalities to other teams and have a keen interest in understanding the University’s business context to support its legal function.
• You maintain strict confidentiality, work to the high professional standards expected by regulatory bodies, such as the Solicitors Regulation Authority, and understand that mistakes have consequences.

Interested? For further information or to have an informal discussion about the role, please contact Helen Kinghorn (macmailbox@brookes.ac.uk)

Interviews are expected to take place on Friday, 31st July

About the location

The Legal Services team is based at the Headington Campus. The campus is in Oxford and is generally well-served by public transport. This role is primarily an on-site role based at the Headington Campus. Some remote working can be discussed with the Deputy Director (Governance) of Legal Services.

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