Student Office Administrator

About the role:

This is an exciting opportunity for an experienced administrator to develop their career in a busy and dynamic teaching environment.

We are seeking an enthusiastic, highly organised and detail-oriented individual with relevant administrative experience, ideally within an education setting, to provide high-quality support to the Student Office team in the Department of Materials.

Based in the Student Office, the Student Office Administrator plays a key role in the efficient administration of all taught programmes within the Department. The post-holder is responsible for the administration of coursework management, work placements, the Year in Industry programme, student exchange programmes, the Undergraduate Research Opportunities Programme (UROP), Erasmus+ activities, and other occasional student arrangements.

Working closely with the Director of Undergraduate Studies, Senior Tutors, the Admissions Tutor and the MSc Course Director, the post-holder will contribute to the smooth delivery of teaching administration and help ensure an excellent experience for all students.

What you would be doing:

Coursework Management

Work proactively with the Senior Tutor and Course Directors to support the effective administration of coursework submission and marking processes, including setting up and monitoring coursework assignments in Canvas and producing reports for the Senior Tutor and other stakeholders as required.

Student Support/Exams

Providing a comprehensive committee servicing function for Staff–Student Committee meetings, including coordinating meeting arrangements, assisting with the preparation and distribution of agendas and papers, taking accurate minutes, and following up on actions arising from meetings.

Work Placements/ Year in Industry/Exchange Programmes

Overseeing and maintaining accurate records for students undertaking work placements and the Year in Industry programme, including maintaining up-to-date student lists, company and placement provider details, risk assessments, placement information forms, and organising student presentation days.

Full details are listed in the job description.

What we are looking for:

• A degree (or equivalent qualification or experience), or substantial experience working at a similar level.
• In-depth knowledge of Higher Education policies, procedures and administrative processes.
• A proven track record of delivering excellent customer service by telephone, email and in person.
• Previous administrative experience, ideally within a Higher Education or other educational setting.

What we can offer you:

• The opportunity to develop your career at a world-leading university and contribute to our mission to use science for humanity.
• Access to a wide range of learning and development opportunities to support your professional growth.
• A sector-leading salary and benefits package, including 41 days annual leave (inclusive of bank holidays and University closure days) and a generous pension scheme.
• A comprehensive range of staff benefits, including flexible working arrangements from day one, generous family leave policies, on-site sports and leisure facilities, and a cycle-to-work scheme.

Further Information

Interviews: Will are expected to take place in-person only over the period of Monday 17^th August to Wednesday 19^th August 2026.

If you require any further details about the role, please contact: Mrs Raj Adcock via email raj.adcock@imperial.ac.uk.

Advert information