Expense Associate

Location: Leeds - Main Campus

Category: Administrative and Clerical Support

Contract Type: Fixed Term (to 30 July 2027 - To complete specific time limited work)

Two full time roles available: both working on a fixed term contract until the 30 July 2027

This opportunity is also open as an internal secondment to anyone currently doing an expense checker role in faculty as this would give them the view of the new Expense System from a central perspective and allow them a chance to be part of the testing, training and formalisation of the Concur system from within the central team.

This role will be based on the university campus with scope for it to be undertaken in a hybrid manner. We are also open to discussing flexible working arrangements

Do you have experience of working in customer-focused administration or in a finance environment? Are you looking for a challenging and busy role in a large and diverse organisation? 

The Expenses Associate is responsible for the accurate and timely processing of expense claims for staff, students, and visitors, ensuring compliance with University financial regulations and HMRC requirements.

You will support the delivery of an efficient, customer-focused expenses service within a large and complex university environment, maintaining robust financial controls, audit standards, and stakeholder relationships.

You will be highly numerate, organised and have excellent communication and interpersonal skills. In addition, you must be proficient in the use of Microsoft Office applications.

This role is not eligible for Skilled Worker visa sponsorship. Information on other visa options is available at: https://www.gov.uk/browse/visas-immigration/work-visas 

What we offer in return 

• 26 days holiday plus approx.16 Bank Holidays/days that the University is closed by custom (including Christmas) – That’s 42 days a year! 
• Generous pension scheme options plus life assurance 
• Health and Wellbeing: Discounted staff membership options at The Edge, our state-of-the-art Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls. 
• Personal Development: Access to courses run by our Organisational Development & Professional Learning team. 
• Access to on-site childcare, shopping discounts and travel schemes are also available. 

To explore the post further or for any queries you may have, please contact:  

Nicola Clayton, Accounts Payable Manager

Email: n.clayton1@leeds.ac.uk

Further Details: Candidate Brief

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