Personal Assistant to School Executive Team

Overview
You will be responsible for providing comprehensive, high-level personal assistant support to the School Directors of Research & Innovation, Education and One University (the School Executive Board). This includes diary management, handling correspondence, committee servicing and making travel arrangements. In addition, you will support the Executive Assistant to the Head of School in the delivery of key School processes.

Main duties and responsibilities

• Provide professional and confidential P.A. support to the School Directors of Research & Innovation, Education and One University.
• Effective management of the School Directors diaries, working with a high degree of autonomy to scheduling meetings and appointments and handling incoming meeting requests.
• Sort, distribute and respond (or draft responses) to incoming correspondence for the School Directors in a timely and efficient manner.
• Provide administrative support necessary to administer academic line management/ leadership structures.
• Service School committee meetings and any other meetings as required. Request agenda items, prepare and circulate the agenda and papers, prepare and circulate minutes and provide follow up on actions.
• Assist the organisation of School events involving staff, students and visitors, including annual summer/end of year events and graduation receptions.
• Act as a Recruiter in the School, providing a point of contact for recruitment issues, liaising with departmental staff and Human Resources. Coordinate the progression of recruitment activities through the SuccessFactors system from requisition through to appointment.
• Maintain records of documentation relating to staff, including recording of sickness/annual leave.
• Maintain information related to committee members and academic administration responsibilities, including updating relevant School web pages.
• Under the direction of the Executive Assistant to the Head of School, work to introduce new procedures, and review and enhance existing procedures.
• Undertake other activities as required to ensure that all administrative activities within the department are carried out in a timely and efficient manner, providing cover for colleagues in the administrative team.

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