Part-time Program Assistant

About UCEAP

The University of California Education Abroad Program (UCEAP) is the systemwide international education organization of the University of California. UCEAP inspires and empowers global learning, supporting over 6,000 students annually across more than 40 countries. UCEAP operates two Study Centers in the UK/Ireland region: London (supporting ~650 students annually across 13 partner institutions) and Edinburgh (supporting ~600 students annually across 8 partner institutions).

UCEAP is committed to diversity, equity, and inclusion, upholding principles of equal opportunity to create an environment where all individuals can contribute and thrive.

Role Overview

Gross Salary: £31,700–35,000 including LW (pro-rata)

Employment Type: Permanent; part time 17.5 hours/week 

Based in London, the part-time Program Assistant serves as a key point of contact for UC study abroad students. The role provides administrative support, student advising, program coordination, and event/orientation assistance. Primary responsibilities support UCEAP’s London programs, alongside seasonal assistance to the Edinburgh Study Center during peak periods in the fall and spring.

This is an ideal opportunity for an organized, student-centered professional interested in international education and intercultural engagement.

Key Requirements

Required

• Education & Experience: Bachelor’s degree (or equivalent experience/training) and ideally 1–3 years of entry-level professional experience in higher education program administration or basic administrative functions.
• Communication & Interpersonal: Professional English skills (CEFR B2 equivalent or higher) with a proven ability to communicate clearly, develop rapport, and engage sensitively with students.
• Customer Service & Advising: Experience in customer service and basic knowledge of student advising/counseling techniques.
• Organization & Initiative: Strong organization, time management, and problem-solving skills; ability to prioritize, work independently or in a team, and adapt to changing deadlines.
• Diversity & Inclusion: Demonstrated multicultural competencies, commitment to diversity, and ability to foster trust among staff, faculty, and students.
• Technical Skills: Proficiency in MS Office, cloud collaboration platforms (MS Teams, SharePoint), virtual meeting tools, social media, and adaptability to learn new technologies.
• Compliance & Discretion: Good judgment regarding data privacy, confidentiality (PII), and discretion.
• Local Knowledge: Understanding of local higher education environments.

Desirable

• CEFR C1 level English communication skills.
• Experience in study abroad/higher education administration or living/working/studying abroad.
• Knowledge of U.S. higher education structures.
• Experience planning events (e.g., orientations) and making referrals to student health/counseling services.

Special Conditions & How to Apply

• Special Conditions: Satisfactory completion of a background check. Occasional evening/weekend work and domestic or international travel required. Note: UCEAP’s London Study Centre is not a UK licensed sponsor.
• Application Process: Apply by 9 August 2026 for primary consideration. Please submit a cover letter and resume via the 'Apply' button above.
• Inquiries: Contact recruitments@uceap.universityofcalifornia.edu.  

UCEAP is an Equal Opportunity Employer.

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