Clinical Academic Training Business Operations Officer

Working Time: 80% FTE - 28 hours per week

This role will be based in the Clinical Academic Training Office, Clinical Sciences Building, St James’s University Hospital, with scope for it to be undertaken in a hybrid manner. We are also open to discussing flexible working arrangements.

Do you have experience of working within a fast-paced administrative environment? Are you an enthusiastic, motivated individual with excellent administrative and organisational skills? Would you like to play a pivotal role delivering high-quality support to the University’s Clinical Academic Training Programme? Dedicated to developing the academic clinicians of the future this role will support doctors, dentists and healthcare professionals to balance their clinical care with academic research and teaching.

We are looking to appoint a dedicated and motivated Business Operations Officer to support the Faculty of Medicine and Health. You will join the team to provide high quality administrative support to the Clinical Academic Training programme processes in recruitment, purchasing, expenses/external payments and event management. This role will have a particular focus on ensuring recruitment queries and processes are managed correctly.

You will also be responsible for managing the Programme’s databases including updating Teams and Sharepoint sites; taking responsibility for external statutory data returns; being the point of contact for the Faculty clinical academic training queries; advising on and authorising complex UK and overseas travel and accommodation expenses claims; and supporting the delivery of events including liaising with venues and overseeing registration processes. 

You will work with other colleagues within the Business Operations Teams and from Professional Services across the Faculty, including HR, Purchasing and Finance Offices, to adopt and embed a continuous improvement and service excellence approach. This will involve establishing and developing best practice processes & procedures and working to ensure these are implemented through Faculty peer networks. You will be expected to handle confidential information in a discreet, sensitive and diplomatic manner, ensuring security of access to such information is maintained at all times. 

Please note that due to Home Office visa requirements, this role is not suitable for first-time Skilled Worker visa applicants. Information on other visa options is available at: https://www.gov.uk/browse/visas-immigration/work-visas

What we offer in return

• 26 days' holiday plus approx.16 Bank Holidays/days that the University is closed by custom (including Christmas) – that’s 42 days a year!
• Generous pension scheme options plus life assurance
• Health and Wellbeing: Discounted staff membership options at The Edge, our state-of-the-art Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls.
• Personal Development: Access to courses run by our Organisational Development & Professional Learning team, and self-development courses including languages, Creative Writing, Wellbeing Therapies and much more.  All FMH staff are entitled to ten days staff development per year (pro rata). Please speak to your Line Manager about how you can utilise these.
• Access to on-site childcare, shopping discounts and travel schemes are also available.

And much more!  

If you are looking for a busy, varied role in a friendly team environment where you are key to supporting academic activity, apply today. 

To explore the post further or for any queries you may have, please contact: 

Mrs Linda Wallace, Clinical Academic Training Project Manager

Email: L.C.Wallace@leeds.ac.uk

Further Details:
Candidate Brief

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