Executive Officer

Salary: Full time starting salary is normally in the range £33,002 to £35,608 with potential progression once in post to £39,906

Contract Type: Fixed Term contract up to July 2027

Role Summary

The Executive Officer plays a key role in supporting the Head of School and SLT in the management of complex tasks and processes which contribute to the academic endeavour of the School. This role requires the post holder to review and analyse School activity as required, to optimise service delivery and compliance with policies and procedures. This post holder will need to be able to draw on information from a wide range of sources and summarise this in order to provide advice and recommendations to the Head of School and Head of Operations in the management of the School’s performance.

Main Duties

Executive Support 

• Provision of high-quality committee support where necessary, taking minutes and ensuring that any action points are followed up in a timely manner.
• Proactive preparation and collation of meeting-related papers and the production of documents, presentations, and briefings in relation to the work undertaken by the Senior Leadership Team, including undertaking desk research and sourcing information from internal and external stakeholders.
• Effective management of a complex and challenging diary for University business and business related to the Head of School’s roles in other external organisations, with an ability to prioritise and plan the diary at least 12 months’ in advance.
• Dealing with a wide range of enquiries independently, exercising good judgement when acting as the interface between the senior team and senior figures within the University and externally.

Required Knowledge, Skills, Qualifications, Experience

• Qualified to UK level 5 (e.g. Foundation degree, HND) or equivalent work experience, with a proven ability to grasp complex issues.
• Outstanding organisational, administrative and IT skills, including diaries, emails and MS Office suite of programmes. 
• Ability to work effectively under pressure, prioritising appropriately in order to meet multiple deadlines with excellent attention to detail and high standards of accuracy.
• Ability to bring personal ideas, enthusiasm and creativity to projects and to use own initiative and self-motivation when undertaking tasks. 
• Excellent interpersonal skills, with the ability to inspire confidence and effectively negotiate with others. 
• Outstanding communication skills, including establishing effective working relationships with a wide range of staff and the ability to work as part of a team.

Informal enquiries to Louisa Whitehouse, email: l.e.whitehouse@bham.ac.uk

To download the full job description and details of this position and submit an electronic application online please click on the 'Apply' button above.

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We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working

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