Personal Assistant and Administrator

Location: Robert Hooke Building, Parks Road, OX1 3PR

Salary: £32,108 - £37,338 including Oxford University Weighting

Contract: Permanent

The University of Oxford offers a stimulating and inspiring environment in which to work, with an international reputation as a world-class centre of excellence. Our research plays a vital role in tackling global challenges, from reducing carbon emissions to developing life-saving vaccines. Combining a rich history with a strong commitment to innovation, Oxford offers an exceptional environment in which to develop your career.

Research Services is part of the University Administration and Services (UAS) division and works in partnership with academic divisions, departments, and faculties. It has a broad remit to support the University’s researchers by providing expertise, strategic insight, research funding acquisition, contract negotiation, and innovation and engagement initiatives.

This is an exciting opportunity to provide high-quality PA and administrative support at the heart of a busy, collaborative and dynamic team.

I&E provides support for a wide range of Innovation and Engagement activities across the University, including engagement and partnerships with the public, private and third sectors, both national and international, enterprise and entrepreneurship, and the development of Oxford’s innovation ecosystem.  

About the Role  

You will provide PA support to the Director and Head of Strategic Engagement & Regional Partnerships within the I&E Directorate, helping them manage busy schedules and competing priorities. Your responsibilities will include diary and meeting management, coordinating travel and preparing meeting papers.

Alongside this, you will provide wider administrative support across the team; helping to organise meetings and events, responding to enquires and maintaining accurate records.

You will play an important part in the day-to-day effectiveness of the team, working with colleagues across the Directorate and the wider University.

About You 

You will be someone who enjoys working in a fast-paced environment and can manage multiple priorities and deadlines efficiently, while maintaining a positive, proactive and solutions-focused approach.

Highly organised and dependable, you will be confident working independently, taking ownership of your workload and using your initiative to make progress.

You will have excellent communication and interpersonal skills, with the confidence to build effective working relationships with colleagues and stakeholders at all levels.

A full induction, training, and support will be provided, as well as the opportunity to continue your professional development as part of the role.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 5 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
• A commitment to hybrid and flexible working.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

Application Process

To apply, please upload:

• A covering letter/supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on Friday 25th September

Interviews will take place on Thursday 8th October, and will be held face-to-face.

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