PA to the Head of Department and Departmental Administrator

Location: Central Cambridge

The Department of Pharmacology, University of Cambridge, is delighted to be advertising for an experienced, efficient and dedicated Personal Assistant (PA) to join our department. The job holder will be supporting both the Head of Department (HoD) and the Departmental Administrator (DA), ensuring the efficient and effective management of time and work for these two senior management positions. 

The PA will provide secretarial administrative support, overseeing diary management and covering tasks such as arranging meetings, preparing agendas and papers, taking minutes and circulating follow-up information and action points. The PA will also assist with email management, communications and liaison with relevant parties, financial administration for the HoD and DA (such as assisting with budget management and completing expense claims), production of reports, maintaining records as well as adhoc project throughout the year that are appropriate to the grade.

The ideal candidate will have previous PA/ secretarial administrative experience and be highly competent in standard software packages (in particular Word, Excel and Outlook). A confident IT user with excellent organisational skills, the candidate should also possess good time management, communication and interpersonal skills. We are looking for someone who is service-oriented and pro-active, able to use their own initiative as well as adhering to the collaborative environment that our department fosters. Candidates must be educated to at least A-level standard or equivalent, including English and Mathematics at GCSE level. 

The role holder will be based in central Cambridge. This is a full-time, permanent position. As a department, we are open to flexible working, but the role is not available on a completely remote basis. 

Once an offer of employment has been accepted, the successful candidate will be required to undergo a health assessment.

To apply online for this vacancy and to view further information about the role, please click 'Apply' above. 

Informal enquiries are welcomed to Emma King, DA@phar.cam.ac.uk 

For enquiries about the online application process, please contact the HR Team, hr@phar.cam.ac.uk

Further details can be found in the Further Particulars document.

Please include details of your referees, including email address and phone number, one of which must be your most recent line manager.

Please quote reference PL51151 on your application and in any correspondence about this vacancy.

The University actively supports equality, diversity and inclusion and encourages applications from all sections of society.

The School of Biological Sciences holds an Athena SWAN bronze award, demonstrating a commitment to provide equal opportunities, values diversity and is committed to equality of opportunity.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Instructions for agency:

We will not be accepting applications from agencies; interested candidates should apply directly.

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