Administrative Coordinator

About the Role

Informal Queries

For informal queries about the role, please contact Caroline Whitehouse (Operations Manager) at c.whitehouse.1@warwick.ac.uk.

Flexible Working 

• We will consider applications for employment on a part-time or other flexible working basis (e.g. job share), despite the position being advertised as full-time.
• We welcome applications from candidates seeking a minimum of 29.2 hours per week (0.8 FTE).

The School of Engineering is seeking an additional Administrative Coordinator to join the Staff Administration Team. This is a newly created role, reflecting the team’s need to deliver increasingly complex, cross functional work across the School.

You will be leading on a broad range of People related administration across the employee lifecycle: from recruitment through to midlife processes (e.g.: academic progression, staff reward and performance schemes) through to leaving. You will be expected to become an expert in these cycles; navigating the University’s processes and policies to effectively deliver People related administration, plus guide and advise colleagues, including senior leaders, to enable them to do the same.

Alongside recruitment activity, you will be sharing in the planning, implementation and evaluation of the annual cycle of staff administration support. This includes work that has a more project based element (e.g.: Graduate Teaching, Workload Model). We would also look to you to support other professional services staff teams within the School at busy times or to cover colleague absence.

Much of the team’s work is shaped by the needs of senior managers, Academics and the School’s Executive Team. You’ll need to alleviate their pressure by working autonomously, using your knowledge, influence and confidence to guide them, anticipate requirements and make appropriate decisions. You won’t be unsupported though; this role is managed by the Operations Manager, works closely alongside another Administrative Coordinator, and is assisted by an Administrative Assistant(s) who’ll you line manage and develop.

The role also offers the chance to contribute beyond the immediate team. You’ll help build and contribute to informal networks of colleagues in similar roles in the eight departments that form the Science and Engineering (S&E) hub. These networks are being established to share good practice (including with colleagues from central professional service areas, e.g. People), with the aim of developing more consistent approaches and processes across departments in the S&E hub. Your contribution to supporting and championing this approach, and offering support to other departments in the S&E hub on an occasional basis, will be key to its development and success.

With distinct areas of ownership, and a wide remit, this is an impactful role that offers a great opportunity to take your first step into line management, and have a taste of project based work.

For details on the experience and skills required, please refer to the job description (link here).

Full details of the duties and selection criteria for this role can be found in the vacancy advert on the University of Warwick's jobs pages. You will be routed to this when you click on the 'Apply' button.

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