Portfolio Analyst

About us:

The Portfolio Analyst role sits within the Transformation Management Office (TMO) and reports to the Portfolio Manager. The Transformation Office supports the senior leadership of the university in effective strategy execution, delivering a complex set of transformation initiatives and driving sustainable improvements to our core business.  The TMO supports the delivery process including governance, tracking and monitoring, prioritisation, resource allocation, communication, and quality controls.

The Portfolio Analyst is part of a team working within the Transformation Management Office, supporting the Portfolio Manager and managing TMO Support Officers working across all projects that are part of the transformation portfolio providing day to day support for projects and the projects team.

About the role:

Governance & Reporting

• Supporting the Portfolio Manager with governance by creating monthly papers for boards, quarterly reports, preparing programme board packs for University Enterprise Governance and regular Portfolio financial management and reporting.
• Support the Portfolio Manager ensuring governance frameworks are adhered to, including regulatory requirements and internal university policies.
• Develop and maintain portfolio, programme and project management documentation and PPM tools.
• Implement and improve standards and processes, e.g. related to project planning, financial management, reporting, change control, risk management and quality assurance.
• Developing and maintaining portfolio, programme and project dashboards and reporting, tracking forecasting, milestone progress, and risk analytics to support strategic decision-making and ensure transparent and accurate reporting of portfolio, programme and project data.

Quality Assurance

• Co-ordinate quality assurance on project management processes, including audits, reviews, compliance checks, configuration management, ensuring all controls are adhered to.
• Prepare and facilitate progress reviews and key decision meetings and actively follow-up on agreements made during these meetings.
• Provide guidance during the financial forecasting (budget) process and proactively assist regular financial management and reporting.
• Line manage and guide TMO Support Officers who provide support to the delivery teams.
• Grow people and team competences of the TMO and support the continuous improvement of practices e.g. by driving, participating, leading and implementing cross-TMO improvement projects, lessons learned processes, identifying trends and areas for improvement.

This is a hybrid working role where the role holder will spend 2 days of their working week on campus and 3 days working remotely.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

About you:

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

1. Experience as a TMO / PMO Manager or practical experience as a project manager in a complex, multi-disciplinary environment.
2. Experience of setting quality standards for either portfolio, programme or project delivery.
3. Strong organisational and multi-tasking skills, with the ability to manage multiple workstreams simultaneously.
4. A recognised portfolio, programme, project management qualification e.g. Prince2, MSP, Agile equivalent.
5. Excellent communication and interpersonal skills, with experience of engaging stakeholders at different levels.
6. Experience of managing a team including performance management and development of team members.
7. Proficiency in MS office tool kits, project management tools e.g. MS Planner, PPM, Excel, SharePoint, Power BI.

Desirable criteria

1. Knowledge, understanding and experience of working in the UK Higher Education sector.
2. Education to degree standard and/or equivalent qualifications/experience.

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