Operations Assistant

About us

The Faculty of Life Sciences and Medicine consists of 6 schools, including the School of Cancer and Pharmaceutical Sciences. The School has two departments, the Comprehensive Cancer Centre and the Institute of Pharmaceutical Science (IPS). The purpose of this role is to provide administrative and operations support to IPS.

About the role

We are seeking an enthusiastic individual to join the School of Cancer & Pharmaceutical Sciences Professional Services Team as Operations Assistant.

The post is located at Waterloo Campus but may also have the opportunity to work from other campuses.

As part of the School Professional Services Team, the post will work closely with Operations Officers and the School’s HR & Finance Manager and Research Manager, to support recruitment, staffing administration, financial processes and research grant management as well as providing administrative and operations support to the Institute of Pharmaceutical Sciences.

The successful candidate will harness a proactive and professional approach to work, with the ability to manage a varied workload and to prioritise effectively.

Strong communication and interpersonal skills are essential as the successful candidate will need to collaborate with colleagues across the university to ensure an efficient exchange of information to meet deadlines.

Previous experience of working in an operational administration and/or business services setting would be beneficial.

This is a full-time post - 100% full time equivalent and will be offered on an indefinite contract. The School has adopted a hybrid way of working for its professional services staff, with each working in the office for at least 60% FTE. The post is based in a busy department. The postholder will need to be adaptable and have a positive attitude to a dynamic workplace.

This is a full time post (35 Hours per week), and you will be offered an indefinite contract.

About You

To be successful in this role, we are looking for candidates to have the following skills and experience:

Essential criteria

• Vocational qualifications (HNC, NVQ3) or equivalent experience
• Good working knowledge of Microsoft Office 365, Email, the Internet and databases
• Proven numeracy, literacy, administrative and communication skills
• Accuracy and attention to detail, with ability to follow and adapt to new procedures and processes
• Ability to maintain confidentiality
• Ability to work under pressure in a busy environment, multitask and deal with competing demands
• Positive attitude to work with willingness to learn
• Committed to equality, diversity and inclusion, actively addressing areas of potential bias

Desirable criteria

• Good awareness of the activities of a University
• Working knowledge of regulations and best practice governing an area of work e.g., General Data Protection Regulations, UK employment regulations to ensure compliance
• Committed to on-going skills development

Full details of the role and the skills and experience required, can be found in the attached job description which provided on the next page. 

Closing date: 26 April 2024

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