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Faculty Services Administrator

Oxford Brookes University - The Faculty of Technology, Design and Environment

Location: Oxford
Salary: £24,028 to £26,243 per annum
Hours: Full Time
Contract Type: Permanent
Placed On: 9th October 2018
Closes: 22nd October 2018
Job Ref: 058243

£24,028, rising annually to £26,243 

The Faculty of Technology, Design and Environment undertakes teaching and research across a broad portfolio covering its constituent Schools of Architecture, Arts, Built Environment and Engineering, Computing and Mathematics.
The Faculty Office, which is located on our Headington Campus, provides outstanding professional services support for these activities.

We are seeking to appoint a Faculty Services Administrator, to support the work of the Head of Operations and provide excellent administrative support for a wide range of key Faculty activities.

You will have substantial administrative experience; including supporting senior staff; proven problem solving and interpersonal skills and the ability to work collaboratively to achieve team goals. Exercising sound judgement, discretion and confidentiality, the post-holder will fulfil a varied and dynamic role, including-

  • Providing comprehensive administrative support to the Faculty Head of Operations including; diary management and the organisation of meetings, preparation of committee papers, tracking of actions and briefing as required.
  • Providing support, advice and guidance on the recruitment and selection of Faculty professional services staff.
  • Record and monitor staff leave and other absences, liaising with Faculty line-managers and the University's HR Directorate as required.
  • Providing support for staff development activities including training events, away-days and cross-faculty co-ordination of the University's Performance Development Review Scheme
  • Working collaboratively with colleagues in the Faculty Office, including the Executive and Facilities Teams, successfully deliver cross-team objectives and ensure appropriate cover.
  • Managing the Faculty's graduation processes and procedures; working collaboratively with colleagues in the University's Graduation Office and across the Faculty.
  • Providing support for a range of Faculty activities, including undertaking risk assessments for field trips and staff travel, co-ordination of insurance claims and ordering of goods and services.

As Faculty Services Administrator you should have:

  • A-levels (or equivalent qualification) or equivalent experience
  • Substantial demonstrable administration experience supporting senior level staff
  • Experience of working autonomously and handling sensitive corporate information
  • Experience of monitoring a budget
  • Project management experience

You will also enjoy the benefits of working at Oxford Brookes University with up to 38 days holiday, rising to 41 days holiday (this includes 13 Bank Holidays and Concessionary Days), a generous Local Government pension scheme (14.4% Employer contribution rate), Child care vouchers, cycle to work scheme and access to a variety of university facilities (NHS Dentist, Brookes Nursery, Gym and sports facilities). For more information about benefits please see the document 'All about Brookes' below.

CV and Personal Statement:
As part of the application process all applicants are required to complete our online application form by clicking on the “Apply For Job” button below. All parts of the application form should be completed and in the section of the form called “Supporting Documents”, applicants must upload their CV and a Personal Statement. To complete the Personal Statement part of the application, applicants must download the Personal Statement document which is part of the advert below and complete the form, providing examples and explaining how they meet each item detailed on the document. The Personal Statement must then be uploaded to the application form along with the CV.

The University has adopted equality, diversity and inclusion as core values. We welcome applications from suitably qualified candidates whatever their background, and especially from BAME candidates who are under-represented in our workforce.

International applicants from outside the EU will need to demonstrate their eligibility to work in the UK.

   
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