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Charity Administrator

British International Studies Association (BISA)

Work for us - Administrator vacancy

We are seeking a dependable, self-motivated, organised and IT literate individual to help with daily charity administration. This position is suited to someone wanting to work from home in a flexible capacity, according to the needs of the charity.

Fixed term until 31 December 2021 – 0.4 FTE

Reporting to: The Director

Hours: 16 hours per week (two days or spread across week).  Flexible working hours.

Location: Oxford area.  Working from home.

Interview date: Thursday 8 October 2020

Key responsibilities: To assist with the general charity administration and activities.

About our organisation

We’re a leading voice in International Studies in the UK and abroad. We develop and promote International Studies through our publications, research, academic networks and funding opportunities. Many of our members are experts in their field, but we’re diverse and support members at all stages of their careers. We’re known for our progressive, vibrant community, our annual conference and our strong research networks.

Main duties and key responsibilities

  • Field general enquiries from members, working groups and others and if necessary direct them to the BISA Director, Communications Manager, Finance Officer or relevant trustee
  • Provide administrative and logistical support for all face-to-face or virtual events, including the annual conference (overnight stay required)
  • Assist with placing website content online in the absence of the Communications Manager
  • Assist with social media output in the absence of the Communications Manager
  • Oversee the administration of BISA prizes, awards and grants,  liaising with the Director and Finance Officer as needed
  • Manage the manual functions of BISA’s membership database and assist the Director with monthly membership and working group analysis
  • Executive Committee meetings preparation and minutes when required
  • Update and maintain the Association’s administrative records
  • Manage operational renewals, including those related to the website, insurance cover and data protection.

Other responsibilities

  • Assist with other ongoing admin tasks as and when needed.
  • A commitment to BISA’s Code of Conduct, Privacy Standard and Equality and Diversity policies

This job description is subject to review and amendment in the light of the changing needs of BISA.

Person Specification


  • Good experience of working on similar administrative tasks
  • Good writing and drafting skills
  • Good interpersonal skills and ability to communicate effectively with a wide range of people
  • Organised, pro-active and ability to work in a small team environment with excellent self-management skills and ability to work remotely
  • Excellent time management skills. Able to plan projects and meet targets set within an allocated time frame
  • A flexible attitude to working to facilitate periods of high office workloads
  • Excellent IT skills, including Microsoft Office - Word and Excel in particular
  • Experience of databases and event management systems or a strong desire to learn
  • Educated to A level standard


  • Experience of working for a charity or in the higher education sector
  • Interest in international affairs/politics
  • Willingness to learn new things such as virtual event administration and hosting.

How to apply

To apply please send a CV and covering letter explaining why you would be suitable for the position to

Start date: Monday 4 January 2021 with some handover dates in December 2020.

Location: Oxford, Home Based
Salary: £19,250 pro rata (£7,700 per annum)
Hours: Part Time
Contract Type: Fixed-Term/Contract
Placed On: 2nd September 2020
Closes: 27th September 2020
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