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Facilities Administrator

UCL - Bartlett School of Architecture

Location: London
Salary: £25,715 to £29,088 per annum, inclusive of London Allowance (grade 5)
Hours: Full Time
Contract Type: Permanent
Placed On: 13th October 2021
Closes: 25th October 2021
Job Ref: 1879351

Interview Date: TBC

Full Time (Job share considered)

The Bartlett School of Architecture is a world-leading place to study, teach and research architecture. The School is a key part of UCL, a top-world-ranking university, where architecture has been taught for over 175 years. With over 300 permanent staff, across two state-of-the-art London sites, the School enjoys a rich reputation for cultivating innovative ideas in architecture and is currently ranked global No. 3 by the QS World Ranking by Subject for architecture and the built environment and the top architecture school by the Architects’ Journal AJ100 for the 17th consecutive year.

The Facilities Administrator will be responsible for supporting the building’s day-to-day operations. The post holder will undertake a wide range of tasks and will be expected to work independently of the Facilities, Building and Safety Manager and Facilities, Building and Safety Assistant Manager.

The role is focused on supporting and advising staff and students on a variety of operational matters, such as room-allocation, telecommunication, internal and external postal services as well as administrative tasks related to both Health and Safety and Facilities operational matters. The post holder will be expected to liaise with UCL Estates in order to coordinate any maintenance issues and requests, cleaning and waste requirements, departmental bookable rooms and security services.

The successful candidate will have experience with health and safety supporting the Manager and Assistant Manager on health and safety issues (in line with UCL Health & Safety management policies) undertaking administrative tasks related to Risk Assessments and Method Statements (RAMs), acting as Fire Evacuation Marshall, First Aid Officer and Print Representative (for the ‘print @ UCL’ service). Relevant training will be provided in all these areas. He/she will also provide general administrative support to other team members when required and act as a point of contact for visitors, undertaking reception-type duties so excellent administrative and IT skills are essential.

Applicants should apply online. To access further details about the position and how to apply please click on the ‘Apply’ button above.

If you have any queries regarding the vacancy or the application process, please contact

The UCL Ways of Working for professional services supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please see https://// to find out more.

Latest time for the submission of applications: 23:59.

We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level.

We will consider applications to work on a part-time, flexible and job share basis wherever possible.

Our department holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.

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