Back to search results

Clerical Assistant (Part time)

University of Dundee - Support Hub

Location: Dundee
Salary: £17,907 to £20,092 per annum, Grade 3
Hours: Part Time
Contract Type: Permanent
Placed On: 5th August 2022
Closes: 22nd August 2022
Job Ref: PSTU0264

Summary of Job Purpose and Principal Duties

JOB PURPOSE

The University Health Service is a small team of trained professionals which undertakes a range of health related activities with students and staff from across The University.
We are seeking an enthusiastic individual to join us in this part time post as a clerical assistant to assistant to provide a range a range of clerical and reception duties.

As part of the University Health Service, you will be an initial point of service contact, managing telephone, email, face to face and text enquiries, and liaising with clinical staff. You will provide clerical, administrative and reception support to the University Health Service Team in relation to their clinical and wider duties with University of Dundee students and staff. Contact with wider university staff, partner agencies, parents and others will be a regular part of the role.

You will have a commitment to service delivery and an ability to interact positively with people at all levels. You will possess excellent written and verbal communication skills and will have experience of working in a busy office environment and be proficient in the use of Microsoft Office/Windows.

Your priorities will include:
  • Provide a welcoming and efficient reception service to students, staff and visitors
  • Answer routine enquiries received via telephone, MS Teams, email and face-to-face
  • Make appointments for students and staff for consultations or meeting
  • Undertake general office tasks such as photocopying, diary management, entering data and record keeping
What we’re looking for:
  • Awareness of, and ability to conform to high levels of patient confidentiality
  • Excellent communication skills and ability to interact appropriately with students, staff and external agencies
  • Knowledge and experience of IT including a good working knowledge of Microsoft Office packages
  • Effective time management skills demonstrating ability to plan and prioritise own workload
  • Ability to work enthusiastically and flexibly as a member of a team
Summary of Skills, Experience and Qualifications

Skills, Experience and Qualifications

Essential;
  • Previous clerical experience
  • Outstanding communication skills
  • Customer focussed and service oriented person
  • Good interpersonal skills
  • Excellent forward planning and organisational skills
  • Ability to work on own initiative to problem solve
  • Operational experience of Microsoft Office package, particularly Word and Excel

Desirable:

  • Previous experience of working in an area requiring high levels of confidentiality
  • Previous experience of working in a university
  • Working knowledge of SITS student management system
  • Relevant administrative qualifications
Any Additional Information

General

The post holder will be expected to undertake additional duties as required, within the remit of their grade.
To find out more about The University Health Service please visit Health Service | University of Dundee
We value your feedback on the quality of our adverts. If you have a comment to make about the overall quality of this advert, or its categorisation then please send us your feedback
Advert information

Type / Role:

Subject Area(s):

Location(s):

Job tools
 

PhD Alert Created

Job Alert Created

Your PhD alert has been successfully created for this search.

Your job alert has been successfully created for this search.

Ok Ok

PhD Alert Created

Job Alert Created

Your PhD alert has been successfully created for this search.

Your job alert has been successfully created for this search.

Manage your job alerts Manage your job alerts

Account Verification Missing

In order to create multiple job alerts, you must first verify your email address to complete your account creation

Request verification email Request verification email

jobs.ac.uk Account Required

In order to create multiple alerts, you must create a jobs.ac.uk jobseeker account

Create Account Create Account

Alert Creation Failed

Unfortunately, your account is currently blocked. Please login to unblock your account.

Email Address Blocked

We received a delivery failure message when attempting to send you an email and therefore your email address has been blocked. You will not receive job alerts until your email address is unblocked. To do so, please choose from one of the two options below.

Max Alerts Reached

A maximum of 5 Job Alerts can be created against your account. Please remove an existing alert in order to create this new Job Alert

Manage your job alerts Manage your job alerts

Creation Failed

Unfortunately, your alert was not created at this time. Please try again.

Ok Ok

Create PhD Alert

Create Job Alert

When you create this PhD alert we will email you a selection of PhDs matching your criteria.When you create this job alert we will email you a selection of jobs matching your criteria. Our Terms and Conditions and Privacy Policy apply to this service. Any personal data you provide in setting up this alert is processed in accordance with our Privacy Notice

Create PhD Alert

Create Job Alert

When you create this PhD alert we will email you a selection of PhDs matching your criteria.When you create this job alert we will email you a selection of jobs matching your criteria. Our Terms and Conditions and Privacy Policy apply to this service. Any personal data you provide in setting up this alert is processed in accordance with our Privacy Notice

 
 
More jobs from University of Dundee

Show all jobs for this employer …

More jobs like this
Join in and follow us

Browser Upgrade Recommended

jobs.ac.uk has been optimised for the latest browsers.

For the best user experience, we recommend viewing jobs.ac.uk on one of the following:

Google Chrome Firefox Microsoft Edge