PA to the Associate Dean Curriculum and Quality Assurance, and to the Associate Dean Learning and Teaching

Location: Milton Keynes

Terms:  12 month fixed term contract, part time 18.5 hours per week

Closing Date: 16 October 2023 – 12 noon

Change your career, change lives

The Open University is the UK’s largest university, a world leader in flexible part-time education combining a mission to widen access to higher education with research excellence, transforming lives through education.

The role

We are currently recruiting for a part-time Personal Assistant to the Associate Dean Curriculum and Quality Assurance, and to the Associate Dean Learning and Teaching. The role holder will provide a confidential, high quality and effective personal assistant service to the Associate Deans, ensuring that tasks within their portfolios are completed professionally and to deadlines.

The role will involve extensive diary management including liaising with pan-University colleagues and co-ordination of arrangements for meetings, seminars and conferences. The role holder will provide secretarial support for meetings including taking minutes and action notes and provide support for ad hoc projects within the Associate Dean portfolio.

The role holder will be part of a wider Faculty PA/Secretarial team and will be required to cover for the absences of team members in other departments.

Skills and Experience

To be effective in the role you will have excellent communication skills, demonstrable experience of working collaboratively and the ability to be proactive and use your initiative. We would like to hear from applicants with evidence of successful secretarial and administrative work experience at a similar level to this post.

You will have excellent organisational and interpersonal skills with the ability to plan and prioritise your own work, often managing multiple competing priorities simultaneously, while supporting senior managers to prioritise their own workload and diary.

The role requires someone who is flexible, adaptable and responsive to changing duties and working practices.

Excellent IT skills are required including a high level of competency in Microsoft Office suite applications.

If you would like to discuss the application or recruitment process before making an application, please contact Emma Jones at Resourcing Hub on 01908 655544 or resourcing-hub@open.ac.uk quoting the reference VRF 21200.

What you get in return

We have a strong commitment to providing training and development in and beyond your current role. This includes thorough induction into the organisation and regular reviews of your training and development needs.

We also offer a great range of benefits that support our employees and their families for the long term. Staff Benefits include an attractive pension proposition and 33 days holiday per annum pro rata, plus Bank Holidays and Christmas closure days.

Assessment – For those candidates selected for interview, there will be an on the day minute taking task as a part of the assessment process, in addition to the interview. Details will be made available when candidates are invited for interview.

Advert information