Campus & Commercial Services Group

Creative Learning Coordinator

University of Warwick – Warwick Arts Centre

Warwick Arts Centre has an exciting opportunity for a Creative Learning Coordinator. They are on a mission to create a dynamic, relevant, and artistically ambitious and sustainable arts centre and we need more great people to help us achieve our plans.

We believe that the arts are an extraordinary source of wisdom, support, connection, understanding, joy and inspiration for each and every one of us. It’s our job to bring art into more people’s lives and the position of Creative Learning Coordinator will support our team in achieving this. 

We are committed to creating an environment where everyone feels they belong, a place of fairness and equity and to be an organisation that reflects the diversity of its city. If this sounds like somewhere you would like to work, we would like to hear from you.

The Creative Learning Coordinator sits within our Creative Learning Team and provides support and coordination across our projects and audience strands. You will work alongside our live programming, visual arts and cinema teams and closely with our visitor experience and operations teams. This is an exciting opportunity for a candidate with a passion for arts education and engagement, with a good understanding of working with artists and creatives across artforms and who enjoys working with people at all levels. 

Warwick Arts Centre develops and delivers exceptional participatory, audience and visitor experiences with the following priorities in mind:

  • Delivering a creative learning and audience development programme made and co-designed with communities and schools in areas of low engagement with the arts locally.
  • Delivering a wide programme of participatory events which includes off and on stage activity at Warwick Arts. Centre, involving local communities, schools and students.
  • Deliver a programme of activities and events with, by and for residents and creatives which animate our foyer spaces and transform it from a transitioning space to a vibrant social hub – a venue for all our communities.
  • Programming artistic work across all artforms to cater for and respond to local and national audiences and visitors. Ranging from work requiring investment to commercial, high risk to mainstream, young to seasoned and to include local, national and international.
  • Supporting talent development at all levels/stages. Providing free space, advice and guidance, networking, skills and knowledge exchange opportunities. Partner with associate producers and other partners to provide artist and new work development opportunities.

Our Creative Learning team plays a central role in developing our profile and maintaining our presence in our local community, connecting people of all ages and all backgrounds to our programme. The aim of the programme is to discover, inspire, nurture and support the next generation of artists and arts audiences with a focus on people who have been historically excluded and underserved by society. Our key audience strands are families and early years, schools, youth and communities.

Roles and Responsibilities

  • Providing support for the Creative Learning programme, across audience strands such as youth, families, schools and communities.
  • To input ideas into Creative Learning planning meetings for artists, projects and activities.
  • Providing assistance with the pre-contract negotiations with artists, including updating artist briefs.
  • Liaison with and responding to enquiries from artists, teachers and companies as instructed by Head of Creative Learning.
  • Developing and maintaining internal and external contacts.
  • Co-ordination of meetings and diary management.
  • Dealing with enquiries and booking in Sculpture Trails and school visits.
  • Taking workshop bookings and producing necessary paperwork.
  • Liaison with Arts Centre staff and various University departments to circulate information.
  • Co-ordinate and administer the Creative Learning Department projects. Duties may include updating artists briefs, arranging accommodation for artists, ordering materials, writing risk assessments, organising transport for schools, co-ordinating schedules and rotas, writing website copy, arranging hospitality.
  • Administration of project paperwork and electronic planning systems to include processing and inputting information and onto our Content Management Systems (Artifax).
  • Liaison with the marketing team to ensure Creative Learning events are ‘live’ and details are accurate in print and online.
  • Working with the Operations Team to ensure all logistics are communicated around Creative Learning projects and activities where relevant.
  • Co-ordinate visiting artists’/companies’ requirements including accommodation, hospitality, co-ordinate schedules and ensure adherence to budgets.
  • Administer and co-ordinate attendance at any Creative Learning events including preparation of guest lists, invitations, tickets and hospitality.
  • Administer and co-ordinate recruitment and supervision of casual staff across the Creative Learning programme including arranging DBS disclosures.
  • Administering the induction procedure for artists and casual workers on the Creative Learning programme to ensure policies and procedures around the relevant projects are communicated.
  • Coordinate logistics of projects including, ensuring adherence to budgets, booking venues/spaces, marketing, overseeing ticketing requirements, liaising with relevant parents/ students/ teachers/ companies/ artists, preparation of forms, distributing information.
  • Maintain the Creative Learning Space, ensuring materials are stocked and space is clean, tidy and ready for use.
  • Work closely with the Head of Creative Learning on the administration of a courses programme.
  • Any other duties commensurate with the post.

Skills and Experience

  • Previous experience of working in the arts and venue administration.
  • Experience of dealing with people at all levels, including children and young people.
  • An interest and enthusiasm for the arts and arts education.
  • Excellent communication and interpersonal skills with the ability to maintain good contacts and relationships.
  • Excellent IT skills including the ability to adapt new software.
  • Ability to work to tight deadlines.
  • Ability to prioritise workload whilst dealing with conflicting demands.
  • Excellent organisational skills with a flexible approach to working patterns.
  • Ability to work without supervision and to use own initiative.
  • Willingness to work unsocial hours (as required).
  • Project and event coordination experience.
  • Budget management skills and experience of monitoring budgets.
  • Educated to degree level or equivalent qualification is desirable but not essential.

Please note you will be required to complete an enhanced DBS application if successful for the role.


In your cover letter

  1. Please review the Job Description and the Person Specification.
  2. Think about all the different types of roles you have had or work that you have done to support your application. (Essential)
  3. For each of the essential criterion, provide evidence/an example of what you have done that demonstrates that you have the experience, skills or knowledge we are looking for. (Essential)
  4. Remember to tell us why you want to work for Warwick Arts Centre. So, do your research. Look at our website to make sure that you understand the range, scope and scale of our work. Explore our context. Our role in the city of Coventry is very important to us so make sure you understand the demographics and have a view on what that means or should mean for us and our work with audiences. (Essential)
  5. Ask a friend/colleague to review your application and to check that you have provided examples and told the best story of your career to date and your ambitions in this role and the future. (Optional)

Please note Warwick Arts Centre is holding a online information session

Monday 19 February, 6 – 7pm on Teams

Join our Creative Learning Team for an information session about the role. Our Head of Creative Learning will outline what we are looking for in the role and what makes the best application. She will also talk about Warwick Arts Centre’s plans for the coming year and more specifically the Creative Learning programme to give candidates an idea of what the Creative Learning Coordinator will be working on within the role. There will also be an opportunity to ask questions. To book a place email

To find out more or to arrange an informal conversation about the role, please contact:

Closing date 4th March

Interviews to be held 20th March

Full details of the duties and selection criteria for this role can be found in the vacancy advert on the University of Warwick's jobs pages. You will be routed to this when you click on the Apply button.