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Operations Administrator

University of Notre Dame in London

Location: London
Salary: £30,000 to £35,000 per annum
Hours: Full Time
Contract Type: Permanent
Placed On: 12th February 2024
Closes: 29th February 2024

The Operations Administrator is a key member of The University of Notre Dame (USA) in England (UNDE)’s busy and friendly support team, providing high quality administrative support and serving as the first point of contact for operational questions and requests. Duties for this role include responding to inquiries, providing administrative support, collaborating with other team members to ensure the smooth running of all operations, as well as providing administrative support for leadership initiatives. 

Key responsibilities:

Administrative support for operations at UNDE

  • Staffing the office during core opening hours, providing a friendly and helpful point of reference for all students, staff and faculty, and providing mutual support to other team members
  • Administering accommodation bookings for our buildings
  • Conducting inspections to faculty and student flats at the end of each occupancy 
  • Administering bookings for offices, meeting rooms, and study rooms 
  • Managing inventory and stock levels throughout the buildings 
  • Regularly updating building signage 
  • Researching and making purchases for supplies as instructed, maintaining accurate records 
  • Providing support to the Events Team with event set up and staffing (evenings and weekends may occasionally be required) 
  • Assisting the Program Manager with event and program bookings
  • Other occasional duties may include tasks such as working on improving sustainability, conducting research and benchmarking, and supporting senior leadership initiatives 

Administrative support to the Executive Director at UNDE

  • Providing direct administrative support for the Executive Director of UNDE 

Essential Skills/Qualifications:

  • Proven experience of working in an administrative role in an office or hospitality environment
  • Experience of using databases to input data, maintain records, and produce reports
  • Excellent organisational and time-management skills, with the ability to prioritise workload to meet deadlines
  • Excellent communication and interpersonal skills, friendly and professional demeanor
  • Team player with proven ability to work proactively
  • Good attention to detail
  • Proficient IT skills (particularly Microsoft Office and Google Suite) and the desire to learn new software/systems as required
  • Integrity and honesty, inspiring confidence and openness amongst colleagues
  • Interest in, or understanding of, the higher education sector
  • Evidenced commitment to equality and diversity
  • Legal authorization to work in the UK is required

Preferred Qualifications:

  • Bachelor Degree or equivalent 

About UNDE

The University of Notre Dame (USA) in England (UNDE) is home to longstanding and thriving undergraduate and graduate study abroad programmes for University of Notre Dame (UND) students, providing a range of  courses taught in-house by local adjunct faculty and visiting faculty from the home campus in  South Bend, Indiana. The University of Notre Dame, a Catholic research university, ranks in the top 20 American colleges and universities. The London location creates unique opportunities for Notre Dame to engage the world through scholarly collaboration, undergraduate and graduate study, as well as cooperative programs with governments, foundations, corporations, alumni, parents, and friends of the University. UNDE’s main office building is located in central London just off  Trafalgar Square, and UNDE also owns a student residence facility near Waterloo Station. 

How to Apply

Please email your CV and cover letter to london@nd.edu, making sure to include a statement about your right to work in the UK. Applications without confirmation of your right to work in the UK will not be considered.

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