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Event Coordinator

University of Reading - Catering Hotel & Conference Services

Location: Reading
Salary: £23,144 to £27,181 per annum
Hours: Full Time
Contract Type: Permanent
Placed On: 21st February 2024
Closes: 12th March 2024
Job Ref: SRF46855
 

The core purpose of Venue Reading is to balance delivering event support services to our internal customers with generating revenue for the University by selling events space to our external customer base. The team pride themselves on delivering excellent events, services and facilities. We are committed to supporting the strategic principles of the University in promoting quality of both campuses and the physical learning environment.

Venue Reading and Henley are a professional events service team offering a wide variety of venues, hosting a range of events including day and residential meetings and conferences, functions and celebrations, B&B accommodation and summer schools. The role will be based within the Venue Reading team at Whiteknights Campus in Reading.

The post holder will, with the support and guidance of the Event Manager, generate and supervise the conference, events and function business. This involves ensuring that all events are developed with optimum efficiency and profitable utilisation of the University’s facilities in harmony with the core academic priorities of the University. The role involves coordinating a variety of events to maximise revenue generation for the University by matching client requirements to University facilities.

Qualities, experience and skills we are looking for include but are not limited to the following:

  • Experience in Event Coordination
  • Experience in Customer Service environment – customer facing roles
  • Excellent written and verbal communication skills
  • The ability to prioritise workload and stick to deadlines
  • Attention to detail
  • Excellent time management skills

Benefits of Working for the University of Reading:

  • Generous annual leave – our annual leave scheme entitles colleagues to take up to 21 days annual leave per year, increasing to 25 days after 5 years’ service. (The entitlement will be pro rata for part-time colleagues). In addition to this, you will be entitled to public holidays and additional days (normally 6 in total) when the University is closed around Easter and Christmas.
  • Great pension scheme – members of staff have the opportunity to join a pension scheme offered by the University. The scheme is funded by contributions made by both members and the University with the University paying the majority of the cost. 
  • Beautiful Campus Environment - our Green Flag Award winning Whiteknights campus is not far from Reading town center. It has its own bus stop, serving Reading Buses, a free park and ride from Mereoak and Thames Valley Park and on-site permit parking available.

Informal contact details
Contact role: Venue Reading & Henley, Events Manager
Contact name: Laura Robb 
Contact phone: +44 (0)118 378 6116
Contact email: l.a.s.robb@reading.ac.uk

Alternative informal contact details
Contact role: Head of Conference and Events Operations
Contact name: Fi Evans
Contact phone: +44 (0)118 378 8334
Contact email: f.evans@reading.ac.uk 

Closing Date - 12 March 2024
Interview Date - 22 March 2024

Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, non-UK candidates who do not already have permission to work in the UK should note that by reference to the applicable SOC code for this role, sponsorship will not be possible under the Skilled Worker Route. There is further information about this on the UK Visas and Immigration Website.

The University is committed to having a diverse & inclusive workforce, supports the gender equality Athena SWAN Charter & the Race Equality Charter, and champions LGBT+ equality. Applications for job-share, part-time & flexible working arrangements are welcomed and will be considered in line with business needs.

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