Executive Assistant and Project Support Officer

Background

We are looking for an EA and Project Support Officer to join our friendly team in the University’s Executive Office. The Executive Office provides support to the University’s senior leadership team through dedicated EA, PA and office support, provision of secretarial support to committees and groups, as well as through ownership and co-ordination of University-wide initiatives and projects, preparation of speeches and briefings, and organisation of institutional events.

Role Summary

This is a busy and challenging post. The role will suit a highly motivated individual with outstanding interpersonal and organisational skills who relishes the opportunity to take on a range of different types of work.

The post holder will develop and maintain an understanding of an area of work of the University’s senior management team, using this knowledge to make effective decisions on their behalf. They will work without direct supervision and exercise a high level of discretion and self-motivation, working simultaneously on multiple tasks and projects whilst maintaining a clear focus on the key issues that need to be addressed. They will act as a conduit between the senior management team and other internal and external stakeholders, and their approach will be collaborative and founded on real empathy with the academic endeavour of the University.

In exchange, the right candidate will join over 8,000 staff at the University, with opportunities to join staff networks such as the Rainbow Network, Parents and Carers’ Network, Women’s Network, Race Equality Network, and Enabling Staff Network. They will benefit from good holidays and a pension scheme, flexibility (we work to a pattern of 4 days from campus), and lots of opportunities for learning and development.

Person Specification

• A first degree or equivalent work experience, with a proven ability to grasp complex issues.
• Outstanding organisational, administrative and IT skills, including diaries, emails and MS Office suite of programmes.
• Excellent interpersonal skills and a customer focused approach, with the ability to inspire confidence and command authority with a range of colleagues and external contacts.

If you have any questions about the role, please contact Richard Charlton, r.d.charlton@bham.ac.uk.

To download the full job description and details of this position and submit an electronic application online please click on the 'Apply' button.

Valuing excellence, sustaining investment

We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working

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