Institutional Events Officer

About the role

The Institutional Events team at Imperial College London is looking for a highly organised Events Officer to project manage and deliver a portfolio of high quality and reputationally important events to connect Imperial with its many friends, audiences and stakeholders.

These events range from major strategic events hosted by the President, such as the Imperial Annual Dinner and the annual President’s Address, to VIP visits, bespoke events for invited audiences, launch events and special and inaugural lectures. As part of the Institutional Events team, you will be responsible for managing a programme of events from concept development to delivery and post-event evaluation. Our work focuses on supporting successful delivery of Imperial’s Strategy “Science for Humanity”. 

What you would be doing

• Project manage and deliver a portfolio of events from concept development to delivery and post-event evaluation. These events will include receptions, public lectures and launches
• Deliver professional events on time, on budget and that meet objectives, monitoring KPIs throughout the planning process.
• Write and deliver briefings for senior leadership and stakeholders
• Chair planning meetings for events, ensure all parties are clear on roles, responsibilities and timeframes and follow up with clear notes and actions
• Build and maintain excellent working relationships with a wide range of both internal and external stakeholders and suppliers
• Demonstrate an understanding of the part an event plays in the bigger picture of the Imperial’s Strategy “Science for Humanity”. and understand how to produce events that support institutional goals whilst managing stakeholder expectations

What we are looking for

You have experience of project managing and delivering events and time pressured projects with conflicting deadlines. Calm and confident, you have outstanding communication skills and a proven ability to build and maintain successful working relationships at all levels. You are able to prioritise and work under pressure, producing high quality work to tight deadlines. You have a positive approach and a high level of discretion in working with VIPs and sensitive information, and are solutions-focused when challenges arise. You show initiative and enjoy being part of a dynamic and high performing team.

What we can offer you

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 39 days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further information

The Institutional Events team sits within the newly formed Communications and Strategic Engagement Division. The Division works closely with the President’s Office, bringing together Communications, International Relations, Public Affairs, Imperial Policy Forum and Institutional Events. As a member of the Division, you will help to achieve widespread understanding of Imperial’s mission, vision and aims, and assist in building and maintaining Imperial’s global reputation. 

If you require any further details about the role, please contact: 

Meredith Wilson, Institutional Events Manager meredith.wilson@imperial.ac.uk

Available documents

Attached documents are available under links. 

• download: Employee Benefits Booklet.pdf
• download: Institutional Events Officer- Job Description.pdf