HR Transactions Administration Assistant

We have an exciting opportunity available with Human Resources for a HR Transactions Administration Assistant to provide high-quality HR administrative support for all University staff and casual workers. 

The role is available on a full-time (36 hours a week), permanent basis. 

This role is a great opportunity for individuals who are interested in embarking on a career in HR and there are often opportunities to progress for those who want to develop within HR. 

You will provide high-quality, timely, and customer-focused administrative support, this role is essential for the team to deliver an efficient and effective service to the University.

You will make effective and accurate use of the HR/Payroll system (Resourcelink), the visitor database (IDM) and the University’s ticket system (ServiceNow), to input and revise data and produce contractual and other documentation within defined quality standards and service level agreements. Tasks will include; set up of casual workers to the University, set up of visitors to the University, producing employment references and more.  

For a full list of the role tasks and responsibilities, please see the attached Job Description & Person Specification.

About you:

You will be naturally well-organised, enjoy working as part of a busy and varied team, have good attention to detail and be able to work under pressure. Although previous administration experience is an advantage, we are looking for motivated individuals who are keen and willing to learn new skills and systems. 

You will have great communication and organisational skills, strive to provide excellent customer service, and be experienced in using Microsoft Office applications. 

What we offer:

Our HR department works across Highfield Campus and One Guildhall Square, but your main work location will be One Guildhall Square. Both offices have easy access to public transport, restaurants, coffee shops and a University gym.

There will also be an opportunity to work flexibly from home, but you will be required to come into the office at least once a week.

As part of our commitment to your well-being, we offer an occupational pension scheme and generous holidays (20 days annual leave initially, rising to 24 with service, plus bank holidays and University closure days). Staff also have access to our state-of-the-art on-campus sports, arts, and culture facilities and access to a number of University employee-discount schemes.

Supporting the University in achieving its mission ‘to change the world for the better’. This is a fantastic opportunity to become part of the University community, where people are valued, and collegiality is key. 

About the University

The University of Southampton is in the top one percent of world universities and is one of the UK’s top 20 research-intensive universities, with an international reputation for its research, teaching, and enterprise activities.

Please note: this advert may close early if we receive a high volume of applications

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