School Administrator

Salary: Full time starting salary is normally in the range £27,166 to £28,768, with potential progression once in post to £32,145

Role Summary

Within this varied functional role, the Administrator, as part of a wider team, will provide administrative support across a number of tasks ensuring effective administrative support in the School and adapting to changing circumstances. The role works functionally and flexibly across all departments in the School. Tasks will include organising travel, booking rooms, ordering supplies, and providing administrative support to senior professional services staff in the School, under the direction of the Senior Administrator. In addition, the post holder will provide secretariat support to the departmental committees and other ad hoc meetings in the School as required. 

The post holder will suit a highly organised, detail orientated individual, with excellent interpersonal skills, who will work as part of a team providing professional, comprehensive and pro-active administrative support the staff community in the School. The role will require the post holder to have excellent team working skills, with an enthusiasm and willingness to meet challenging and competing demands under the direction of the Senior Administrator, who will be Line Manager to this post.

To provide proactive administrative support in the relevant department, working as part of a team or on own initiative. You will have the ability to manage your work without needing to refer to others for most of your time. In order to flexibly use resource you may be given the opportunity to work in different areas of the department or wider University.

Person Specification

• Educated to GCSE level (English and Maths) or equivalent qualifications/experience along with demonstrable experience of administration.
• Excellent working knowledge of Microsoft Office 365 programmes (Word, Excel, PowerPoint, Outlook, Co-Pilot etc) and be prepared to learn new software packages.
• Excellent customer service skills with the ability to work as part of a team and to build productive working relationships with others.
• A team-working ethos and ability to flexibly meet team objectives.
• Excellent communication and interpersonal skills, to a range of staff at all levels. 
• A high level of accuracy and attention to detail, with experience of servicing committee meetings and taking minutes.
• Ability to take responsibility for specific tasks, carrying out duties without needing to refer to others, with scope for some choice and using your own judgment.
• Demonstrable ability to identify improvements to existing processes.
• Well organised with the ability to prioritise work proactively, independently and as part of a team.
• Proven ability to undertake several different tasks simultaneously and effectively to deadline.
• A willingness to learn and develop within the role and successfully demonstrate a commitment to their own continuing professional development.
• Understands the importance of equality and diversity in the workplace.
• Ability to identify and respond to equality and diversity issues in line with relevant policies and procedures.

Informal enquiries can be made to Sobia Baig, email: s.baig.2@bham.ac.uk or Heather Cooper, email: h.white.1@bham.ac.uk

To download the full job description and details of this position and submit an electronic application online please click on the 'Apply' button above.

Valuing excellence, sustaining investment
We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working

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