Timetabling and Timesheets Officer

Full Time (1.0 FTE, 37 hours)

Salary: Grade 4 / £25,138 to £28,759 per annum* plus £4,000 London Weighting Allowance per annum

Location: London Campus 

*UWTSD is proud to be an Accredited Living Wage Employer. The Voluntary Living Wage (VLW) rate of £13.85 per hour is to be implemented on 1st April 2025. We will apply an adjustment to the hourly rate of pay for this role to increase it to £15.12 per hour. 

ABOUT US

The University of Wales Trinity Saint David (UWTSD) traces its heritage back to the first university in Wales, receiving its Royal Charter in 1828. UWTSD now teaches over 16,000 students across its six campuses in the UK; four in Wales and two in England. It has long-standing international educational partnerships in Europe, China, Malaysia, the USA and elsewhere.

Our aim is to transform education, and by doing so transform the lives of the individuals and the communities we serve. We are already recognised for providing an outstanding student experience:

• 1st in Wales and joint 3rd in the UK for Student Satisfaction (Times Higher Education, July 2024)
• 1st in Wales for 7 subjects and Top 10 in the UK for 3 subjects (Guardian University League Table 2024) 

Our success is due to the commitment, skill, knowledge, and ability of our people working together. We are now building on this strong culture and provision to become a leading provider of accessible higher education. 

THE ROLE

Reporting to the Campus Operations Manager, the Timetabling and Timesheets Officer will be based in London and will be responsible for the creation and dissemination of timetabling and timesheets information. The role has two major functions: the Timetabling element of the role will provide support to professional and academic staff and is responsible for delivering consistently high-quality timetables. The Timesheets aspect of the role will also be the first point of contact for processing timesheets and proactively responding to queries across the campus.

This role requires experience of proactively managing tasks and conflicting demands, working to tight deadlines and excellent organisational ability. The post holder will work closely and collaboratively with both academic and professional staff to plan and implement timetable and timesheet information. The Timetabling and Timesheets team will be responsible for the successful provision of high quality, consistent and comprehensive services to the relevant campus and their students.

REQUIREMENTS

You should have:

• Educated to A level or equivalent or demonstratable experience dealing with timetabling and timesheets
• Excellent organisational skills
• Good interpersonal and communication skills with the ability to communicate effectively at all levels
• Proven ability to apply attention to detail
• Experience of data collection and analysis skills
• IT literate with excellent knowledge of Microsoft Office packages
• Ability to meet tight deadlines
• Ability and willingness to learn new systems and skills
• Able to work as part of a team and in partnership with others

Please see job description for full responsibilities and requirements.

ADDITIONAL INFORMATION

Annual leave entitlement is 28 days’, plus 8 bank holidays and 4 University closure days.

For information on our staff benefits, please see: https://www.uwtsd.ac.uk/jobs

This role is not eligible for sponsorship in line with Home Office salary threshold requirements https://www.gov.uk/skilled-worker-visa/your-job 

Closing date: 30^th June 2025, at 11:59 pm

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