Senior Conference and Events Sales Coordinator

Location: Park End Street, Oxford and Egrove Park, Kennington

Grade 6: £34,982 - £40,855 per annum including the Oxford University Weighting of £1,500 per annum

Fixed-term (one year), full time (37.5 hours per week)

We are one of the UK’s leading providers of conferences, meetings and events, operating world-class and unique venues across multiple locations. With dedicated lecture theatres, seminar rooms and classrooms, our facilities cater to a wide range of clients — from corporate and academic to training organisations and executive education providers.

We are currently seeking a Senior Conference and Events Coordinator to play a vital role in the development and coordination of our conference and event activities across all sites. This is a diverse and dynamic role, combining venue management, business development, customer service and system administration.

Key responsibilities:

• Oversee events and swiftly resolve any unexpected issues, ensuring an outstanding customer experience.
• Take administrative ownership of our venue booking system (currently KX), ensuring accuracy, efficiency and continuous development.
• Maintain strong relationships with internal and external stakeholders to ensure repeat business and excellent service delivery.
• Prepare quotes, financial contracts and ensure all booking details are accurate and communicated.
• Represent our venues at industry events, exhibitions and networking opportunities.

You will be proactive and driven with strong initiative and a continuous improvement mindset. You will have proven experience in sales and negotiation, coupled with excellent communication skills and the ability to deliver high-quality service to a range of clients. Strong organisational skills, attention to detail and the capacity to manage multiple priorities in a fast-paced environment are also essential.

You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.jobs.ox.ac.uk/pre-employment-checks.

Further information on this role can be found in the job description.

At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity, and nurture inclusion across everything we do.

We offer very generous benefits, some of which are:

• Generous holiday allowance of 38 days including bank holidays
• Hybrid working
• Membership of the Oxford staff pension scheme
• Discounted bus travel
• Subsidised onsite catering
• Cycle loan scheme
• Plus, many other University benefits

All applications must include a CV, Supporting Statement/Cover Letter and Current Salary.

For further guidance and support, please visit https://www.jobs.ox.ac.uk/how-to-apply.

Please complete your application via the ‘Apply’ button above.

The closing date for applications is 25 July 2025 at 12.00 noon. Interviews will likely be held in the week commencing 4 August 2025.

Contact Person: Tobias Rooma

Closing Date & Time: 25-Jul-2025 12:00

Contact Email: vacancies@sbs.ox.ac.uk

Click on the link(s) below to view documents:

Job Description (.pdf)

Job Description (.docx)

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