Administrator (Conference and Events Office)

CONTRACT

Permanent, full-time (37.5 hrs, Monday to Friday)

INTERVIEW

Interviews to be arranged with candidates as required

Trinity Hall seeks to appoint an outstanding individual to work within the thriving Conference & Events team. The post of Conference and Events Administrator will play an important role within the team, assisting in the smooth day-to-day running of commercial and internal events and contributing to the delivery of team goals as set by the Conference and Events Manager.

The College is an established venue for commercial activity; external business includes residential conferences, formal dining, Summer Schools, weddings, day meetings and many other types of events. We are a professional and dedicated team who strive to deliver the highest level of customer service to support our clients in achieving their objectives. The ideal candidate will have excellent communication and organisation skills, be proactive and solution focused. They will enjoy providing excellent service to the team and clients.

This is an ideal position for someone looking to work within a busy and friendly office. Working hours will primarily be from 9:00 to 17:00 (some flexibility may be possible).

Interviews to be arranged with candidates as required. All applications will be considered as received.

Duties

• To provide administrative support to the Conference and Events team, including photocopying, managing office supplies, answering the phone, and directing enquiries accordingly.
• To liaise with Staff, Fellows and Students to ensure appropriate rooms and equipment are booked and correct and up to date information is communicated.
• Creating, editing and printing Conference and Events documents, including on a daily basis menu, signage, table plans, etc.

Please note this list is not exhaustive and further details about this position can be found in the Further Particulars below.

No uniform is required for the post.

Good previous work references are essential.

Interviews may proceed before closing date should some applicants prove to fulfil job criteria.

Closing 12noon on Friday 8 August 2025.

Employees' Benefits

• 25 days plus bank holidays annual entitlement (pro-rata for Part-time position)
• Extra day's holiday every two years, up to a maximum of 30 days holiday in total
• Defined contribution pension scheme
• Meal on duty if available (daily allowance)
• Uniform provided when required for the role
• Training and development opportunities
• Medicash health plan (after 3 months of employment)
• Annual bonus scheme (varies and subject to end of year financial results)
• Recruitment incentive (1.5% of the starting salary of your referral)
• Social activities (e.g., end of year celebrations, garden parties, away days, etc.)
• Long Service Awards (gifts from 10 to 40 years of service)
• Read The Further Particulars

How To Apply

To apply, you are required to register for each individual vacancy. This enables you to save your application and revisit/edit it before submitting, or to check its status. In applying for this role, you will provide personal data which the College will process in accordance with its data protection obligations and its Data Protection Policy. For information about how Trinity Hall handles candidates' personal information please see our data protection statement for job applicants in the Data protection resources section of the website.

Applications must be received by 12.00pm on Friday 8th August 2025. Incomplete applications will NOT be accepted. Please make sure that your application is submitted before the closing date.

Contact

For general enquiries about working at Trinity Hall please call the HR Team on 01223 764660 or email jobs@trinhall.cam.ac.uk.

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