Project Officer – Gardens, Libraries and Museums

Are you a Project Officer who thrives in a role where organisation and efficiency make a real impact? Join our dynamic Development and Alumni Engagement (DAE) - Gardens, Libraries and Museum (GLAM) team at the University of Oxford and help support world-class research, education, and operations in a globally respected institution.

About Us

Spanning the historic streets of the "city of dreaming spires," the University of Oxford has been ranked the world’s leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.

An exciting opportunity has arisen for a Project Officer to join the Museums and Gardens Team on a permanent basis as part of Gardens, Libraries and Museums (GLAM) team within the University of Oxford’s Development and Alumni Engagement Office (DAE).

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
• A commitment to hybrid and flexible working to suit your lifestyle.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

The Project Officer plays a critical role to support front line fundraising and stewardship across GLAM sites, with a particular focus on the Pitt Rivers, Natural History, History of Science Museums and the Oxford Botanic Garden and Arboretum. The role requires good organisation, communication, and initiative.

The post holder will support the development team and projects to administer donor relations within these 4 institutions including drafting outgoing correspondence to key donors, volunteers and potential donors, running bespoke events for the Development and Engagement Office (DAE), and working closely with other staff in DAE to draft project proposals and ensure best practice data upkeep.

It is an opportunity for a highly motivated and enthusiastic candidate to play a role in these institution’s future development and support delivery of its aims and ambitions as part of an engaged and passionate team.

About You

• You will be a good project manager, with an ability to think creatively.
• You will have superlative communication skills, both oral and written.
• You will have a high level of IT proficiency, including database management, Microsoft Office and desktop design/publishing software
• The ability to work well as part of a close-knit team, sharing office space and everyday administrative tasks.

Application Process

To apply, please upload:

• A covering letter/supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on Wednesday 30 July 2025.

Interviews will take place on 12 August 2025, and will be held face-to-face.

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