On Demand Event Co-ordinator

Event Essex manages a portfolio of events in a huge range of venues at Colchester and Southend from 2-4000 in capacity. We are passionate about events and pride ourselves on the variety of services we can offer on our two Campus locations, always keeping customer service at the heart of everything we do.

Duties of the Role
An exciting opportunity has arisen for a lively and enthusiastic person to join the busy Event Essex events team, in coordinating the delivery of conference services and facilities at the University of Essex.

As the successful candidate you will be working with a variety of clients, from initial enquiry through to on the day event co-ordination. You are responsible for creating client files using the Event Essex event management system to ensure that all records are a true reflection of the client's requirements and that the appropriate facilities. Additional responsibilities include processing client invoices for deposit and balances, liaise with external venue suppliers, front of house support, 24 hour on call support on a rota basis (June - September) and deputise for the Event and Operations Manager as necessary.

Skills and qualifications required
To be successful, you will need a good working knowledge of, or qualification in Word, Excel, Outlook and other Microsoft Packages. It is essential that you have experience in working within a conference or hospitality environment and working with a database or booking system. You will also be an experienced administrator with a strong background in providing excellent levels of customer service.

In our fast-paced environment, you will thrive on working to multiple, time-sensitive deadlines with exceptional attention to detail. You will need to be a highly organised individual and be able to manage your time effectively, whilst working independently and as part of a team.

As part of the position, you must have a flexible approach to work, in order to meet the needs of the business as required (i.e. to cover early mornings, evenings and weekends).

At the University of Essex, internationalism and diversity is central to who we are and what we do. We are committed to being a cosmopolitan, internationally oriented university that is welcoming to staff and students from all countries, faiths and backgrounds, where you can find the world in one place.

To support this commitment we have our Global Forum, a staff-led network that promotes and celebrates the rich cultural diversity among Essex staff, and our Colchester campus based Faith Centre, which hosts regular services, meetings and events organised by our chaplains and faith representatives.

Please use the 'Apply' button to read further information about this role including the full job description and person specification which outlines the full duties, skills, qualifications and experience needed for this role. You will also find details of how to make your application here.

Our website http://www.essex.ac.uk contains more information about the University of Essex. If you have a disability and would like information in a different format, please email resourcing@essex.ac.uk.

*More information: Working at the University

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