HR Systems Administrator

Full time - 37 hours per week

Closing date 18/11/2025 at 23:30

Are you ready to make a meaningful impact at the heart of university operations?
We are offering an exciting opportunity to become a key player in our HR Systems & Service Delivery team.

We are seeking a skilled HR Systems Administrator to manage, maintain and enhance our core university platforms, including our HR & Payroll system and the Academic Work Planning system. Reporting to the Systems and Process Manager, you will:

• Deliver expert advice and hands-on support to ensure a smooth, intuitive user experience.
• Oversee the implementation, configuration, and maintenance of the systems, ensuring they are up-to-date and functioning efficiently. Configuring systems to align with statutory requirements, university structures, and business rules.
• Identify and implement new features and system improvements to enhance operational efficiency and support the evolving needs of the university.
• Provide ongoing technical assistance to HR staff and employees, troubleshooting system issues, identifying root causes and offering solutions to enhance user experience.
• Educate HR team members and other users on new features and updates within the systems, facilitating effective use of the technology.
• Collaborate with users to assess training needs and develop clear, user-friendly guidance and learning materials.

We are seeking a proactive, detail-oriented team player who is passionate about delivering outstanding service. You will bring:

• Excellent communication skills — both written and verbal.
• Confidence in engaging with staff and stakeholders across all levels.
• Strong analytical and problem-solving abilities.
• A flexible, organised approach to managing workload and priorities.

This is a pivotal moment to join our team. We are on an ambitious journey to modernise our systems, simplify processes, and harness data in smarter ways — all with the goal of creating a user experience that is simple, efficient, and empowering.

If you’re ready to make a difference and grow your career in a collaborative, forward-thinking environment, we look forward to hearing from you.

We offer a diverse range of benefits and opportunities to pursue a rewarding and fulfilling career in a supportive environment. 

You will be contractually enrolled into the Local Government Pension Scheme (LGPS) – one of the largest and most generous defined benefit pension schemes in the country.

Find out more about the LGPS.

If you are, or have been, a recent member of the Universities Superannuation Scheme (USS) directly prior to joining us, you can choose to opt out of the LGPS and remain in the USS.  Please contact the Pensions team to discuss options available.

For this job, we particularly welcome applications from minority ethnic applicants who are underrepresented in this area/ this type of job at Sheffield Hallam.

The role is not eligible for sponsorship under the Skilled Worker route so if you are an international applicant, you will need to ensure you have an appropriate visa to evidence the necessary right to work in the UK.

We welcome applications for job-share, part-time and flexible working arrangements.

To find out more, take a look at our guide to applying.

We recommend you download the job description and person specification when you apply, as this will not be available once the job has closed.

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