Event Coordinator, 0.8 FTE part time

The University of Roehampton is recruiting for an Event Coordinator (Maternity Cover) to join our Conference and Events team. This is a four-day per week position, offering an exciting opportunity to support the growth of our business across two exceptional properties and contribute to the University’s delivery and strategic goals over the next five years. We are seeking a candidate who excels in planning and delivering a wide range of events, including weddings, private parties, and corporate functions. 

This role is ideal for someone with experience in coordination and delivery of weddings and events. The Event Coordinator will play a crucial role in supporting the promotion and sale of all event spaces across the University ensuring each event is delivered seamlessly and meets the highest standards of customer satisfaction. This is a dynamic role that requires excellent organisational skills, a proactive approach, and the flexibility to work evenings and weekends as required. 

Key responsibilities will include

• To work within a team that is responsible for the promotion and selling of all of the University’s event spaces.
• To ensure that events are properly costed, that invoices and other financial documents are prepared in a timely manner, and that the University financial procedures are followed.
• To provide administrative support, including the preparation of contracts and invoices for events and tracking of paperwork and deposits from time of booking to post event.
• To issue accurate and timely function sheets for all events and to liaise with other University departments as may be necessary to ensure that adequate services such as cleaning, catering, caretakers, and security facilities are available for events.
• To aid in the overall marketing and promotion of University conferencing facilities. 

The successful candidate will have skills and experience in

• Experience in the events industry
• Experience of working flexibly within a team and to be able to work independently and collaborate effectively with colleagues across the organisation
• Ability to remain calm under pressure whilst delivering outstanding customer service to clients
• Organisational ability to manage time effectively and meet deadlines 

We are London’s Campus University, based on a beautiful 54-acre parkland campus. This short video will give you a taste of life at our wonderful campus and its excellent facilities. Professional Services staff up to Grade RU6 have access to the Local Government Pension Scheme. Our full range of benefits are available here. 

Further information can be found on the job description. If you would like to apply for  this excellent opportunity, please click on ‘apply now’ or visit the working at Roehampton pages of our website and search ‘Event’. If you have any specific questions on the role, please contact Anna Fowler, Head of Conferencing & Events 

The University is committed to promoting diversity and equality of opportunity and aims to create a culture and environment where students and staff are treated fairly. The University is an equal opportunities and ‘disability confident’ employer.  

The closing date for completed applications is: 24 November 2025 

It is expected that interviews will be held the week of TBC 

To enable us to respond to the market, we may interview before the closing date, so please don’t hesitate to get your application completed.

Advert information