HR and Business Operations Administrator

The HR & Finance team undertakes HR and Finance administration duties for all sections within Student Services. In this busy role, working in a team of 5, you will be required to: 

• Process recruitment campaigns from initial approval and organisation of interviews through to contract requests and onboarding administration
• Administrate the recruitment of bought-in teachers and ensure that necessary right-to-work and DBS checks are carried out.
• Assist and support managers with inductions into Student Services.
• Record absence via the University’s iTrent database.
• Assist with booking, preparation and running of training and development activities.
• Make travel and accommodation bookings.
• Process hospitality requests/Pay claims and overtime payments for service staff.
• Raise requisitions, purchase orders and invoices for purchase of goods and services over a broad range of Service requirements; ensure that invoices are produced in accordance with financial procedures and manage payments to suppliers.
• Maintain appropriate financial records for audit purposes and comply with end-of-year accounting deadlines.
• Process stationery orders and stock maintenance requests.
• Assist on a rota basis with the registering in and signposting of student appointments, within the Service.

The HR & Business Operations Administrator will be one of a team of 5 supporting all sections within Student Services. This post will work closely with the First Contact Team and Service Managers to ensure an excellent service is delivered for students, staff, and visitors.

The successful candidate will be able to work independently and communicate well within a team. Significant experience of working in a busy office environment carrying out HR and Finance-related work, a commitment to excellent customer service and standards is a must. You will be able to work under pressure to tight timescales and possess excellent IT skills, good written and spoken communication, and have an enthusiastic, professional, and courteous approach.

The role is offered on a hybrid working basis at our Loughborough campus.

The closing date for receipt of applications is 4th January 2026 with Interviews being held on 16th January 2026.

For an informal discussion about the role please contact Leanne Rowbottom – HR & Finance Coordinator l.rowbottom@lboro.ac.uk or call 01509 222336.

For more information refer to the Job Description and Person Specification.

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