Event Coordinator (Maternity Cover)

Who we are

Now rated a top three modern University in London, we provide an engaging portfolio of apprenticeships, short courses, undergraduate and postgraduate degrees. We also have an excellent research profile and were jointly recognised as the best modern university in the country for research, and the highest-ranked modern university in London in REF2021.

The Role

The University of Roehampton is recruiting for an Event Coordinator (Maternity Cover) to join our Conference and Events team. This is a four-day per week position, offering an exciting opportunity to support the growth of our business across two exceptional properties and contribute to the University’s delivery and strategic goals over the next five years. We are seeking a candidate who excels in planning and delivering a wide range of events, including weddings, private parties, and corporate functions.

This role is ideal for someone with experience in coordination and delivery of weddings and events. The Event Coordinator will play a crucial role in supporting the promotion and sale of all event spaces across the University ensuring each event is delivered seamlessly and meets the highest standards of customer satisfaction. This is a dynamic role that requires excellent organisational skills, a proactive approach, and the flexibility to work evenings and weekends as required.

Key responsibilities will include

• To work within a team that is responsible for the promotion and selling of all of the University’s event spaces.
• To ensure that events are properly costed, that invoices and other financial documents are prepared in a timely manner, and that the University financial procedures are followed.
• To provide administrative support, including the preparation of contracts and invoices for events and tracking of paperwork and deposits from time of booking to post event.
• To issue accurate and timely function sheets for all events and to liaise with other University departments as may be necessary to ensure that adequate services such as cleaning, catering, caretakers, and security facilities are available for events.
• To aid in the overall marketing and promotion of University conferencing facilities.

The successful candidate will have skills and experience in

• Experience in the events industry
• Experience of working flexibly within a team and to be able to work independently and collaborate effectively with colleagues across the organisation
• Ability to remain calm under pressure whilst delivering outstanding customer service to clients
• Organisational ability to manage time effectively and meet deadlines

If you have any specific questions on the role, please contact Anna Fowler, Head of Conferencing & Events

The University is committed to promoting diversity and equality of opportunity and aims to create a culture and environment where students and staff are treated fairly. The University is an equal opportunities and ‘disability confident’ employer. 

Services/Support staff up to Grade RU6 have access to the Local Government Pension Scheme; and on RU7 and above, have access to the University’s Retirement Savings Group Pension Plan, a defined contribution scheme, provided by Royal London.  Our full range of benefits are available here. 

You are encouraged to apply promptly, as we reserve the right to close the role and interview before the dates stated above. 

Visa Sponsorship is not available for this role. Candidates who apply for this role must already hold the legal right to work in the UK

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