Coordinator (Projects)

Location: South Kensington Campus

About the role: Do you have exceptional organisational skills and a passion for supporting students and staff at a world‑leading institution? As a Coordinator (Projects) within the Early Career Researcher Institute, you will play a vital role in delivering high‑quality learning, development and support activities that empower Imperial’s early career researchers.

Working as part of a collaborative and dynamic team, you will help ensure the smooth running of ECRI’s extensive programme of courses, events and tailored support, contributing to a vibrant and supportive research environment across the College

What you would be doing:

• Coordinate and schedule learning and development opportunities, including courses, tailored support, workshops and programme activities.
• Organise a range of major ECRI events such as welcome programmes, research staff inductions, celebrations, conferences, and networking activities.
• Prepare course/programme materials, manage participant enrolment, maintain attendance records and create evaluation forms.
• Support data management processes, including uploading data to systems such as Blackboard Learn and Inkpath, and producing attendance reports.
• Provide administrative support for ECRI projects, governance groups, and internal meetings.
• Assist with financial processes including raising invoices, purchase orders and maintaining accurate records.
• Contribute to ECRI communications and website updates, supporting engagement with diverse research communities.

What we are looking for:

• Experience working in an education and busy office environment.
• Strong organisational skills and excellent attention to detail.
• Experience managing events and balancing conflicting priorities.
• Confidence handling data, producing reports, and using database systems.
• Excellent written and verbal communication skills and the ability to build relationships with varied stakeholders.
• Proficiency with MS Office and webinar platforms such as Microsoft Teams or Zoom.
• Initiative, problem‑solving skills, and the ability to work both independently and collaboratively.

Desirable experience includes - Using Blackboard or other VLEs, editing websites (Content Manager), and knowledge of data‑handling ethics.

What we can offer you:

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Sector-leading salary and remuneration package, including 41 days’ annual leave and generous pension schemes.
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further Information: This is a full‑time, open‑ended post.

About ECRI - www.imperial.ac.uk/early-career-researcher-institute

The ECRI is Imperial’s new hub for inspiring, developing and championing the next generation of STEMB research talent. Launched in October 2024 and part of Imperial Talent, we provide inclusive, end‑to‑end support for postgraduate researchers, postdocs and fellows.

ECRI drives Imperial’s Science for Humanity ambition by offering sector‑leading development programmes, high‑impact events, tailored resources and dedicated operational support. We empower early career researchers to thrive, contribute to world‑changing discovery and build successful careers within and beyond academia.

Working across Imperial and with external partners, we are shaping a world‑class research culture. Our priorities include:

• creating a healthy, supportive and high‑performing research environment.
• delivering innovative, collaborative development opportunities.
• advocating for early career researchers and enabling broad, flexible career pathways.

For any questions about the role, please contact: Bethan Ritchie – Manager of ECRI Administration.

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