Executive Assistant and Project Support Officer

Salary: Full time starting salary is normally in the range £33,002 to £35,608, with potential progression once in post to £39,906.

Contract Type: 12 month Fixed Term contract up to March 2027

Brief Job Description

Administrative and diary support 

As Executive Assistant you will provide high-quality and timely administrative and organisational support through a broad range of duties including complex email and diary management, organising meetings and events, undertaking complex travel arrangements, liaising with a range of internal and external stakeholders, and leading and supporting projects. You will also compile reports, papers, briefings and analyse management information for a range of internal and external audiences. 

You will use your excellent organisational skills and attention to detail to ensure the colleagues you support are well prepared; your outstanding communication skills to represent the senior team; and you will enjoy navigating a large complex organisation in order to get things done. 

Projects 

You will support College-wide initiatives and projects that will be defined on a continuing basis and may include priorities such as governance, change initiatives, development and talent management, and staff engagement. You will arrange and support high profile events (visits, conferences, etc.) when needed, liaising effectively with a range of departments within the University and externally. You will use your excellent communication skills to build a network of contacts to support this work.  

Person Specification

• A first degree or equivalent work experience, with a proven ability to grasp complex issues. 
• Outstanding organisational, administrative and IT skills, including diaries, emails and MS Office suite of programmes. 
• Ability to work effectively under pressure, prioritising appropriately in order to meet multiple deadlines with excellent attention to detail and high standards of accuracy. 
• Experience of producing and analysing complex source material, information and data. 
• Ability to bring personal ideas, enthusiasm and creativity to projects and to use own initiative and self-motivation when undertaking tasks. 
• Excellent interpersonal skills and a customer focused approach, with the ability to inspire confidence and command authority with a range of colleagues and external contacts. 
• Ability to build networks to facilitate cross-institutional collaboration, promote knowledge sharing, provide constructive challenge as appropriate, and gain commitment to action or change.
• Outstanding written communication skills, including the ability to write on behalf of the senior team for different audiences and to required deadlines. 
• A high degree of resourcefulness, flexibility, a self-motivating approach and personal judgement, including the ability to exercise discretion regarding the handling and management of sensitive information/issues. 
• Enthusiasm and willingness to learn, meet challenging demands, work to different people and deadlines, and the resilience to manage changing priorities. 
• An interest in, and knowledge of, the higher education sector, and an understanding of how sector or institutional changes may impact on their work or the work of the senior team. 
• A commitment to promote and adhere to the agreed values of the University and the College Executive Office. 

Informal enquiries can be made to Sophie Kilmartin, College Executive Officer, s.kilmartin@bham.ac.uk  

To download the full job description and details of this position and submit an electronic application online please click on the 'Apply' button above.

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We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working

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