Personal Assistant/Executive Assistant to the Deputy Vice-Chancellor

We’re seeking a highly organised, proactive individual to provide exceptional support to the Deputy Vice-Chancellor. The position is offered as either a Personal Assistant or Executive Assistant role, depending on the skills and experience you bring.

About the role

As a Personal Assistant, you will maximise the Deputy Vice-Chancellor’s time through efficient diary management, communication with key contacts, organising travel and visits, supporting meetings and commissioning briefing papers.

At the higher Executive Assistant level, you will have additional responsibilities including drafting reports, briefing materials and presentations.

This is a key role, working at the heart of the institution, to ensure that the Deputy Vice-Chancellor can focus on key strategic priorities.  

Key responsibilities

• Managing a complex and fast-moving diary, coordinating meetings and engagements
• Acting as the main point of contact for the Deputy Vice-Chancellor, managing incoming and outgoing correspondence
• Ensuring the Deputy Vice-Chancellor has the necessary briefing documents for all meetings and events
• Acting as the first point of contact for internal and external stakeholders
• Organising travel, accommodation, and providing detailed itineraries
• Supporting meetings through agenda preparation, minute-taking, and action tracking
• Handling confidential and sensitive information with professionalism
• Anticipating needs and proactively resolving issues before they arise

About you

You should be:

• exceptionally organised with meticulous attention to detail;
• a confident communicator who builds strong working relationships;
• skilled at prioritising competing demands in a fast-moving environment;
• proficient in Microsoft Office;
• discreet, reliable, and experienced in handling sensitive information;
• a proactive problem-solver who takes initiative and stays one step ahead.

Further information

Due to the face-to-face nature of the work, this is predominantly an office-based role. Hybrid working is available by negotiation, taking into account the Deputy Vice-Chancellor’s requirements.

For an informal discussion about the role, please contact Suzanne Maxwell, Head of the Vice-Chancellor’s Office (s.j.maxwell@bath.ac.uk).

We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equality and intersectionality receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students and encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on the university. We are committed to maintaining a safe and secure environment for our students, staff, and community by reinforcing our Safer Recruitment commitment.

We're very proud to be a signatory of the Armed Forces Covenant. an accredited Disability Confident Leader; autism friendly university, committed to building disability confidence and supporting disabled staff. 

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