Outgoing Payments Co-ordinator

Job Location: Gateway House

Employee Weekly Hours: 37.00

Job Description: 

Main duties and responsibilities

We are seeking an Outgoing Payments Co-ordinator to work closely with the Outgoing Payments Team Leader, ensuring vendor invoices, student payments and employee expenses are paid on time, are accurate and compliant with university policy and financial regulations.

The role sits within the outgoing payments team which is part of the Purchase to Pay (P2P) team and requires close working with colleagues in the P2P team to ensure the end to end P2P process runs efficiently at all times.

At DMU, we are proud to create a vibrant, supportive, and inclusive workplace where our staff can thrive both professionally and personally. Join a university committed to driving positive change, recognised globally as a UN Sustainable Development Goals leader, and enjoy working on a stunning campus in the heart of Leicester.

Directorate

The Finance and Procurement Directorate is a central support service within the university

Role

• Ensure vendor invoices, student payments and employee expenses are paid on time and accurately and are compliant with university policy and financial regulations. This includes review and challenge of all one-time vendor payments
• Coordinate the daily, weekly and monthly tasks as agreed with the Team Leader for the team in ensuring processing backlogs are for current invoices/payments only
• Follow up the Parked, Blocked and GRIR positions at least monthly and to coordinate team efforts to resolve old transactions
• Proactively examine current working practices to continuously improve efficiency and effectiveness of the payments team
• Prepare & Support in the preparation of the weekly BACS as well as any foreign payment runs on time for review by the Team Leader and ensure all payments are posted and any queries/payment rejects followed up
• Ensure all new supplier bank details or amendments thereto are checked and confirmed prior to finalising vendor account in SAP
• Support internal and external auditor enquiries relating to payments
• Provide advice and guidance on matters relating to payments
• Provide high levels of customer service to all suppliers, staff and students in accordance with agreed service plans

Ideal candidate:

• Have knowledge or experience of working in a Higher Education environment or public sector/regulated industry.
• Have excellent communication and influencing skills, with the confidence to work with senior leaders and external bodies.
• Have strong digital and analytical skills, with the motivation to use systems and data to improve services and decision-making
• Experience of working within a high-volume accounts payable function
• Involvement with and supporting system and process improvement including testing where necessary

To view the job description and person specification, please click here  

Contact

For more information about the role please contact Emily Varnsverry, Senior Payments Co-ordinator at emily.varnsverry@dmu.ac.uk

Skills

• Attention to Detail
• Time Management
• Problem-Solving
• Collaboration
• Initiative
• Positive Work Ethic
• Teamwork
• Accountability

De Montfort University is committed to providing a working and learning environment that enriches lives, supports individuals to reach their full potential, and where everyone is treated with dignity and respect. As an educator and shaper of society, the university aims to role model positive behaviours both within the university and to reflect the diversity of the wider community. As such we welcome applications from all potential candidates.

For general enquiries, please contact peopleservices@dmu.ac.uk

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